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VIP EDRS for Medical Facilities

Information for medical facilities using the Vitals Information Partnership (VIP) Electronic Death Registration System (EDRS)

Responsibilities

Medical facilities should coordinate the certification of the death records that occur in their facilities in order to provide the funeral home with a copy of the certified medical portion of the death record for transportation of the decedent.

Medical data entry staff or a physician or a nurse practitioner, can initiate the death certificate process and is primarily responsible for documenting the decedent’s cause(s) of death.  The electronic death record should be certified by the medical certifier within 24 hours from the time of death.  In some cases, the certification of the electronic death record will need to be completed sooner in order to meet religious obligations.

At times, the intended certifier of the death record will be unavailable to certify the death record when ready. In these circumstances, hospital staff should facilitate the reassignment of the death record for certification by another member of the decedent’s care team or a designated medical director.

Learn how to enroll

Downloads

Guide

  • VIP Enrollment Guide for Medical Facilities PDF (Doc)
    • Note: Physicians or Nurse Practitioners who will certify deaths should follow the enrollment guide located in the Medical Certifier section. The enrollment process for medical certifiers is different from enrolling medical data entry staff.

Training

Quick guides for medical certifiers & medical staff

Tools

Resources

Contact   for VIP EDRS for Medical Facilities

Online

RVRS Customer Service: Email Registry of Vital Records and Statistics - V.I.P. Project Team at RVRSGeneralInfo@mass.gov
Vitals Information Partnership (VIP): Email Registry of Vital Records and Statistics - V.I.P. Project Team at VIP@mass.gov
Vitals Information Partnership (VIP) accounts: Email Registry of Vital Records and Statistics - V.I.P. Project Team at RVRSAccounts@mass.gov
RVRS Communications: Email Registry of Vital Records and Statistics - V.I.P. Project Team at RVRSCommunications@mass.gov

Phone

Call Registry of Vital Records and Statistics - V.I.P. Project Team Call Registry of Vital Records and Statistics - V.I.P. Project Team, Call Registry of Vital Records and Statistics - V.I.P. Project Team at (617) 740-2600

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