Downloadable OIG forms
- As of November 2016, treasurers or collectors of local jurisdictions must submit to the OIG annual reports on any compensating balance account agreements with banking institutions. Annual reports for each FY2018 compensating balance account agreement are due to the Office of the Inspector General by October 31, 2108.
- Guidelines Relating to the Maintenance of Compensating Balance Agreements by Municipalities and Districts
- Provided that certain reporting requirements are met, M.G.L. c. 30B, § 1(b)(33) exempts contracts for energy and energy-related services entered into by jurisdictions that are subject to M.G.L. c. 30B (governmental bodies). The Inspector General's office interprets the term "energy," which is not defined in any applicable statute, to apply only to electricity and natural gas commodity contracts. Contracts for fuel sources other than natural gas, such as gasoline, fuel oil and propane, are all supply contracts that must be competitively procured. Electricity and natural gas contracts with local distribution companies that your jurisdiction is assigned to based on geography, are subject to M.G.L. c. 30B, but may fall within a sole source exception. M.G.L. c. 30B does not define "energy-related services," however, based on a court decision, energy broker contracts are considered energy-related services and must be reported.
- According to M.G.L. c. 30B, within 15 days of contract execution, a governmental body must forward a copy of any electricity or natural gas contract to which it is a party and a report of the process used to execute the contract to the Department of Public Utilities, the Department of Energy Resources, and the Office of the Inspector General. This office has prepared a "Chapter 30B Compliance Form" to assist in complying with requirements of the law. We recommend keeping this form in your procurement file, along with copies of all relevant documents, to demonstrate compliance with the law.
Prior to using the construction management at-risk (CM at-risk) delivery method to procure a contract for the construction, reconstruction, installation, demolition, maintenance, or repair of any building estimated to cost $5 million or more, an awarding authority must obtain a Notice to Proceed to use the CM at-risk delivery method from the Office of the Inspector General. Use this form to apply for a Notice to Proceed.
Prior to using the design-build delivery method to procure a contract for the construction, reconstruction, alteration, remodeling, or repair of any public works project estimated to cost $5 million or more, an awarding authority must obtain a Notice to Proceed to use the design-build delivery method from the Office of the Inspector General. Use this form to apply for the Notice to Proceed.
Solicitations from the Office of the Inspector General
The Office of the Inspector General periodically issues requests for responses (RFRs), which are available at COMMBUYS, the official procurement record system for the Commonwealth of Massachusetts' Executive Departments. The following five forms must be submitted with an RFR response.