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OVM Forms

The following forms should be used by those who utilize the Commonwealth's Executive Branch fleet vehicles while conducting state business.

This listing of OVM forms is provided for your convenience. Please use the appropriate form based on your needs.  Detailed instructions may be found on each form.  Please refer to the OVM Policies and Procedures Manual for additional information.  If you require further assistance, please refer to the OVM Contact information.

OVM Forms

OVM - Confidential Registration Request: Must be renewed every two years. Request form for confidential vehicle registration to be used by law enforcement only or others having received a waiver.

OVM - Request for Mileage Waiver: This form is to be used when requesting a waiver of the OVM Monthly Mileage requirement.

OVM - Vehicle Driver Log: All Executive Branch fleet vehicles must have a driver log.

OVM - Authorized Driver Affirmation of Review and Compliance: All drivers of Commonwealth vehicles must sign this form and provide a copy to their Agency's Fleet Manager.

OVM - Overnight Travel: This form must be used when an employee seeks permission to drive a state vehicle home on a given day if the employee is conducting official state business before and/or after normal business hours.

OVM - Asset-Driver Reassignment: This form must be completed when a vehicle is reassigned to another Commonwealth employee, either within the same agency or in a different agency.

Sample FY21 OVM - Master Vehicle Lease Agreement: This agreement must be executed prior to assignment of a new vehicle to a department by OVM.

Fringe Benefit for Tax Reporting for Tax Year 2020: Federal and State law requires employers, including the Commonwealth, to include "Fringe Benefit Income" on annual W-2 forms submitted to the Internal Revenue Service (IRS) and the Department of Revenue (DOR) for each employee.

Vehicle Request and Fuel Efficiency Calculator: This workbook was created for Executive Agencies to use when requesting to directly purchase, or lease through OVM, new vehicles for their fleet.