Questions on Fingerprinting: Requirement Applicability and Frequency

Questions in this section are about who must be fingerprinted and how often.

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If I need to renew my program license with EEC every 2 years must I get fingerprinted every 2 years?

If I need to renew my program license with EEC every 2 years, does this mean I need to get fingerprinted every 2 years?

Both BRCs and fingerprints need to be renewed every three years unless EEC makes you run it again sooner (e.g., if you are the subject of an investigation, have lived out of state,  provided false or misleading information to EEC, or had a break in employment of one year or more). The BRC renewal cycle is independent of a license renewal cycle.

Who in an EEC-licensed program must be fingerprinted for a program to obtain or renew a license?

Which individuals in an EEC-licensed or approved program are required to be fingerprinted in order for a program to obtain or renew a license or approval?

Beginning on October 1, 2018, a licensee candidate seeking to obtain or renew an EEC license or approval must confirm that the candidate, all employees, interns and all persons present in the program with the potential for unsupervised access to children have completed a fingerprint-based scan through EEC within the past three years.  This is required under existing state law and is consistent with new federal mandates under the Child Care Development Block Grant (CCDBG) Act.

In addition, a final suitability determination from EEC on the fingerprint result is required for program licensees and all Family Child Care Programs (including a Certified Assistant, household members and persons regularly on the premises) in order to receive a license and/or certificate.

EEC Licensors will work with programs prior to their renewal to ensure compliance with this requirement. The program’s license will remain in a pending status until the EEC Licensor is able to certify that all program staff and affiliated individuals have undergone a fingerprint check. 

How long is the result of my fingerprint check good for and do I need a new one when I renew my BRC?

How long is the result of my fingerprint check good for? Do I need to do a new fingerprint every time I renew my BRC?

The results of fingerprint checks are good for up to three (3) years and may be transferred to a new program after a BRC request has been submitted. You may be fingerprinted sooner than every three (3) years if an exception applies in EEC’s regulations. Additionally, the results of other (non-fingerprint) Background Record Checks are good for three (3) years. In most cases, a candidate’s BRC renewal and fingerprint renewal will be mostly aligned unless the candidate waited a long time to get their fingerprints taken. Please refer to the EEC BRC Regulations at 606 CMR 14.09(3) for more information.

How do I know if a fingerprint check has been completed on a candidate within the past three years?

How do I know if a fingerprint check has been completed on a candidate within the past three years?

For candidates submitted in BRC Navigator, the candidate’s BRC results reflects a “fingerprint renewal” date, which is the date when the fingerprint expires. If a candidate is moving programs within four (4) months of their fingerprint expiration date, then EEC will require a new BRC.

For candidates submitted in BRC Manager (EEC’s legacy system), you can find a fingerprint date on the BRC Manager or you can use a copy of the candidate’s receipt from IdentoGo®.  If there is still some uncertainty, you can always contact the BRC Unit at 617-988-7841 or submit a ticket using the BRC Support Tool at: https://massgov.service-now.com/brc for confirmation.

If I apply to multiple programs at the same time will I need to be fingerprinted multiple times?

If I am applying to multiple programs at the same time and each program submits a BRC request for me, does this mean I might need to be fingerprinted multiple times?

No, only one current fingerprint needs to be on file and the fingerprint results are valid for up to three (3) years. The fingerprint may then be transferred to any additional programs if a request is made to the BRC Unit to transfer this fingerprint to the new program. For more information, please refer to the Background Record Check Policies on EEC’s website, specifically: Transfer of Suitability and Frequency of Background Record Checks for all Program Types (EEC BRC POLICY NUMBER: 19-006)

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