Memorandum

Memorandum 15-10-10: Emergency Department Data Collection: ICD-10 Code Conversion

Date: 10/13/2015
Organization: Bureau of Health Care Safety and Quality
Referenced Sources: Bureau of Health Care Safety and Quality

To: Acute Care Hospitals, Chief Executive Officers
      Acute Care Hospitals, Emergency Department Directors
      Acute Care Hospitals, Data Reporting Managers

FROM: Eric Sheehan, J.D., Interim Director, Bureau of Health Care Safety and Quality

DATE: October 13, 2015

RE: Emergency Department Data Collection: ICD-10 Code Conversion

The purpose of this memorandum is to communicate the change in reporting the Department of Public Health (“Department”) is making to the emergency department data collection process as a result of the transition from ICD-9 to ICD-10 as the medical code set for medical diagnoses and inpatient hospital procedures.

Since 2009, acute care hospitals have been required to submit emergency department data elements on a monthly basis to the Department.  Data is due to the Department on the 15th of each month. This requirement, which will not change as a result of the transition to ICD-10, is outlined in circular letter 12-01-555, dated February 1, 2012.

In 12-01-555, it advises acute care hospitals to report data on the “behavioral health diagnosis” elements based on the ICD-9 code of 290.0-319.  The Department has done an analysis of the impact of the transition to ICD-10 on the reporting of behavioral health emergency department information.

The attached table lists the ICD-10 codes with reference to the previous, corresponding ICD-9 codes.  Please refer to the new ICD-10 codes for reporting purposes as of October 1, 2015.

As a reminder, all hospital data should be submitted as a spreadsheet file via email to dph-eddata@massmail.state.ma.us. Any inquiries to the Department on this reporting may be directed to this email address.

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