Request funds for all grants
Payment requests should be submitted (signed hard copy only) on a bi-monthly basis, ideally every two months. EEC cannot process scanned or faxed copies. You must complete and mail your first RFF with the original grant application packet. The first two RFFs should each be for one sixth of your contract total. The process to determine your first two (2) bi-monthly payment requests for your grant is as follows:
- Count the number of months from the date of your contract to June 30, 2020. Example: Your grant begins July 1st and ends June 30th. Therefore, you would request (6) bi-monthly payments within the fiscal year.
- Divide the total amount to be paid by 6 to calculate your bi-monthly payment amount. Example: Your grant begins on July 1st and the maximum obligation of your grant is $90,000. Your bi-monthly request amount is $15,000.
All subsequent RFFs should be for actual costs incurred keeping in mind that the unexpended balance of funds already received must not exceed 20%. For example, if you have already received $30,000 in your first two one-sixth payments, you can request an RFF for actual costs minus $6,000 (20% of the funds received to date).
Any questions regarding your grant payment or questions on completing the RFF should be sent to Ted Bolton at firstname.lastname@example.org. Please be sure to access the RFF form from EEC’s website as the form could change and/or be updated. Also if your RFF does not include “dates of service” that the payment is for, it will not be processed. Payment requests are paid based on the date EEC receives the RFF.