OSD Statutory Authority, Regulations, Executive Orders and Policies

Below is a list of applicable statutes, regulations and executive orders that form the basis for OSD’s oversight of each of these functional areas as well as the related policies:

Overall Statutory Authority

Overall Statutory Authority	Source
The Mass General Law that creates the Operational Services Division and its procurement/sourcing, collective purchasing, surplus property, printing/reprographic and vehicle oversight authority	MGL c. 7, § 4A

Procurement/Sourcing

Procurement/Sourcing	Source
Purchase of supplies and equipment; rules and regulations; duties of state purchasing agent	MGL c. 7, § 22
Collective purchasing by commonwealth and political subdivisions	MGL c. 7, § 22A
Requirements for doing business in Northern Ireland	MGL c. 7, § 22C
Preferential procurement of products or services within the commonwealth	MGL c. 7, § 22O
Preference for products grown in or produced from products grown in the commonwealth	MGL c. 7, § 23B
The Mass General Law that creates a Standardization Board	MGL c. 7, § 26
Travel-related services; purchase coordination	MGL c. 7, § 27A
Consultants; employment and compensation; legislative reports	MGL c. 29, § 29A
Utility expenses of commonwealth; recoupment of overcharges	MGL c. 29, § 29G
Purchasing of goods, supplies, equipment and services for state departments	MGL c. 30, § 51
Approval of purchases	MGL c. 30, § 52
Purchase of articles made by blind persons for use in state and other public institutions	MGL c. 6, § 134
Procurement of Commodities or Services, Including Human and Social Services - sets forth the rules that executive branch departments must use when purchasing commodities and services, including human and social services.	801 CMR 21.00
Executive Order Establishing Nutrition Standards for Food Purchased and Served by State Agencies	Executive Order 509
Establishing an Environmental Purchasing Policy	Executive Order 515
Enhancing the Efficiency and Effectiveness of Executive Department Procurements and Establishing a Municipal Procurement Program	Executive Order 533
Eliminating the Purchase by the Executive Department of Single-Use Plastic Bottles	Executive Order 619

OSD's Procurement Policies, Procedures and Forms

• Operational Services Division Policy Guidance 26-01
• Single-Use Plastics Advisory from Gary Lambert
• Single-Use Plastic Bottle Procurement Justification Form
• Statewide Contract Resources for Emergencies
• 8/10/2023 Emergency Contract Usage
• CLM Compliance FAQs
• Best Value Procurement Handbook
• Secretariat CPO Compliance Executive Summary
• Close Bid Option
• Quarterly Compliance Communication to Exec CPOs - Nov. 2023
• 12/21/22 Compliance Advisory: Complete Procurement Records
• OSD POLICY GUIDANCE 23 - 01 COMMBUYS CLM
• June 16, 2021 Compliance Advisory
• OSD POLICY GUIDANCE 19 - 01
• OSD Forms
• Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams
• Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams
• OSD Appeal Procedure for Human and Social Service Procurements
• OSD Policy Guidance 26-02: Contracting with Regional Planning Agencies

Supplier Diversity Office (SDO) Resources for Goods and Services Procurements

• Supplier Diversity Office
• Supplier Diversity Office Statutory Authority, Regulations, Executive Orders and Policies
• Program Resources for Departments

Special Education Pricing and Financial Auditing

Special Education Pricing and Financial Auditing	Source
Bureau of purchased services; responsibilities; pricing methods; appeals; audits; rules and regulations	MGL c. 7, § 22N
Contracts with organizations providing social, etc., services	MGL c. 29, § 29B
Compliance, Reporting and Auditing for Human and Social Services - sets forth compliance, reporting and auditing requirements for human and social service programs purchased by state departments, as well as private special education programs subject to OSD's pricing	808 CMR 1.00
Special Education Pricing webpage, including policies and forms	Special Education Pricing

State Printing

State Printing	Source
State purchasing agent; examination of printing bills	MGL c. 7, § 15
Expenditures for documents; approval; filing; sales	MGL c. 7, § 29

Surplus Property

Surplus Property	Source
State agency for surplus property; duties	MGL c. 7, § 4L
Purchase of supplies and equipment; rules and regulations; duties of state purchasing agent	MGL c. 7, § 22
Transfer of supplies between state agencies; approval of amount purchased	MGL c. 7, § 25A
Disposition of Surplus State Property (Personal) - ensures that the Commonwealth realizes the maximum benefit from surplus personal property by regulating the manner of handling such property	802 CMR 3.00
Surplus Property Program Policies and Procedures	Surplus Property Program

Office of Vehicle Management

Office of Vehicle Management	Source
State passenger vehicles and light duty pickup trucks; regulations governing use; report; personal use prohibited	MGL c. 7, § 9A
Motor vehicles owned by commonwealth; use and marking; regulations and restrictions, enforcement; transfer	MGL c. 30, § 36
Office of Vehicle Management's Policies and Procedures	OVM Policies and Procedures
Electric Vehicle First Acquisition Policy	EV First Acquisition Policy
Electric Vehicle First Acquisition Policy Guidance	OSD Policy Guidance 23-02
Fleet Rightsizing Notice	Fleet Rightsizing Notice