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Employees may qualify to use paid or unpaid leave time when they are absent from work on a short-term or long-term basis for a number of specific reasons.
State employees are eligible for a variety of paid and unpaid time from work. Waiting periods may apply. Benefits may vary depending on whether you are a bargaining unit employee or a manager.
With prior supervisor approval, state employees may donate blood up to 5 times a year during their work shift between October 1 and September 30. We cover travel to and from the blood collection site, as well as time spent at the site donating and recovering under medical supervision..The maximum number of paid hours per donation is four hours, although it usually takes much less time than that to donate.
Do you know a single blood donation can save up to 3 lives? Give the gift of life by reading eligibility requirements on the Red Cross link provided below and donate red blood cells, double red cells, or platelets at the blood collection site of your choice.
Based on language in the Human Resources Division (HRD) annual budget appropriation, Executive Department employees make take up to 5 paid days (not charged to personal, vacation, or sick time) to donate bone marrow and recover from the donation.
Executive Department employees may take up to 30 paid work days per calendar year (not charged to personal, vacation, or sick time) to donate an organ which includes preparation and recovery time.
Executive Department employees who are victims of domestic violence, sexual assault, or stalking may qualify for paid or unpaid leave.
Employees w(who are not the abuser) who are victims of domestic violence, sexual assault or stalking or whose children are victims may be eligible to apply for the following benefits:
Protecting your Personal Information from being released
Employees who are victims of sexual assault, domestic violence, stalking or adjudicated crimes (crimes that have been resolved through the courts system after an arrest has been made), may apply to have their name, address, and other personal information excluded from public records for their safety and protection.
Employees apply for coverage through a Payroll Exemption Policy Form and depending on the circumstances, may need to provide documentation to their agency which will be maintained in the strictest confidence.
Human Resources (HRD) publishes a holiday schedule memo for Executive Department employees. There are special instructions in the memo which address what happens when a holiday falls on a weekend.
Three Personal Days** are awarded each calendar year
** Some longer-term bargaining unit employees receive 5 personal days per calendar year per the union contract
Personal Days per Year
Number of Days
January to March
April to June
July to September
October to December
Vacation Accrual (Annual)
Years of Service
0 to 4.5 years
4.years to 9.5 years
9.5 years to 19.5 years
19.5 years +
Employees receive full regular pay when they are appear for jury duty for both state and federal courts. If the jury fee you receive from the court exceeds regular rate of compensation, you turn over the regular pay to your agency and keep any amount that exceeds your regular pay.
If a work schedule prevents Executive Department employees from voting in a town, city, state, or national election, they may ask their agency for advance written approval to use up to two paid hours (not charged to personal, vacation, or sick time) in order to vote.
Managers and Confidential Employees who are summoned to appear as a witness for a government agency in a court case will receive their regular pay. If they receive any witness fees they will return the fees to their agency.
Executive Department employees serving in the military may qualify for paid or unpaid Military Leave.
The Commonwealth is proud to employ staff who are called to full-time active military duty as well as those serving as reservists in the Air Force, Army, Coast Guard, or Marine Corps.
Both state and federal law provide some protection to employees who are unable to work due to military service. These employees may qualify for paid leave as well as job protection during absence from work due to military service. Leave could be full paid leave, unpaid leave, or partial pay leave so employee is "made whole" and earning what they would have been at their state job if not performing military service.
Sick Leave Accruals
The EILB is a statewide bank administered by the Human Resources Division completely voluntary program that exists to help Executive Branch employees who experience an extended illness or injury to recover a portion of their salary that would otherwise be lost due to extended unpaid leaves of absence. It was created in 1995 Chapter 7, Section 4P, MGL and is also covered by EILB regulations.
An Executive Branch who has at least 12 months of service and acceptable attendance may donate a day of leave time (sick, vacation, or personal leave) to a statewide "bank" every calendar year. If the employee misses 20 consecutive work days, apply to "withdraw" if they become seriously ill or injured and have exhausted their paid leave. they may apply to the bank for paid EILB time for up to 120 paid workdays.
See separate FMLA Guide page
With agency approval, Executive department employees may receive up to 15 paid days per calendar year if called up by the American Red Cross to serve as a certified disaster volunteer to respond to emergency anywhere in the world.
This volunteer leave is commonly known as SERV (State Employees Responding as Volunteers).
Executive Department employees who have at least six months of service may apply to use up to 7.5 hours paid leave per month during regular work hours to volunteer at approved non-profits and local and federal government agencies in the following areas: education, youth mentoring, environment, health, human services, and public safety.
Use of the leave time is contingent upon your agency's approval given operational needs of your department.
National Disaster Medical System (NDMS)
State employees may qualify for unpaid leave time to volunteer on a national Disaster Medical Assistance Team (DMAT) as specially trained medical and paramedical professionals ready to deploy within 24 hours of notification that their service is needed for a large scale public health emergency.
There is no paid leave time to participate as a volunteer as these volunteers receive compensation from the federal government as a special employee. However,I a state employee may use vacation or personal time while performing this volunteer work.I
Although this volunteering is NOT considered military service and does not qualify for military pay, an employee who does this volunteer work has some protection for their job and health insurance. Employees who are volunteering in this role are covered by USERRA (which requires job reinstatement upon returning from leave). See the U.S. Department of Health and Human Services federal government site for more information.
Executive Department employees may qualify for paid leave time to attend a funeral of certain family members.
State agencies designate each employee as either "Emergency Personnel" or "Non-Emergency Personnel."
In case of inclement weather or another emergency, Emergency Personnel will be required to report to their assigned work site as scheduled,due to the critical nature of their job functions. Emergency Personnel are generally charged with the care and custody of patients and/or prisoners or are responsible for the delivery of other critically important public services. Titles include State Trooper, Mental Health Worker, Developmental Disabilities Worker, and Correction Officer, among others.
Non-Emergency Personnel scheduled to work the day of an emergency but directed to not report to work or those impacted by a late start of early departure, will receive regular pay (i.e. weather leave or "WEA" on timesheet) for their lost work hours. This time will not be charged to personal, vacation, or sick time.
Executive Department employees are entitled to take unpaid time to attend meetings related to their child's education, routine and medical appointments for their child or elderly relative, or for meetings about elder care.