Forms and Resources

MOVA provides forms and resources for currently funded agencies to assist in grant administration and compliance with grant requirements. For technical assistance or if you have any questions, please reach out to your Program Coordinator or [e-mail].

Please refer to MOVA’s eGrants webpage for eGrants assistance, guidance, and resources.

For information on MOVA's policy and advocacy efforts, including VOCA Bridge funding, please visit MOVA's legislation and policy page.

MOVA Resources

Below are documents that MOVA has created to assist sub-recipients in grant administration.

• FY26 Grant Award Notification and Contracting Resource Guide 
• Award Reconciliation and Grant Close Out Informational Sheet
• Backup Documentation Examples
• Braided Funding Allocations Informational Sheet
• Common Expenditure Report Desk Review Follow-up Items Informational Sheet 
• Cost Allocation Rejected Transaction Informational Sheet
• De Minimis Rate Guidance 
• Determination of Suitability to Interact with Minors Overview
• Fringe Supportive Document
• FY25 Award Notification and Contracting Resource Guide
• FY25 CSVS Funded Programs
• FY25 SAFEPLAN Funded Programs
• FY25 Staffing Update Form Info Sheet
• FY25 VSS Funded Programs
• ISA Budget Amendment Informational Sheet 
• Match Waiver Policy and Procedure
• Match Waiver Policy – Subrecipient Information Sheet
• Out of State Training and Travel Request Information Sheet
• Payroll Reimbursement Information Sheet
• Program Reimbursement Adjustment Request (PRAR) Supportive Document
• Reimbursement Interception Information Sheet
• Remote Work Cost Allowability Information Sheet
• Staff Wellness Cost Allowability Informational Sheet
• Sub-Contracting with MOVA: A Tip Sheet
• Sub-recipient Expenditure Report Desk Review Informational Sheet
• Subrecipient Mid-Year Review Guide
• Subrecipient Volunteer Waiver Policy Informational Sheet
• Subrecipient Volunteer Waiver Policy Informational Video 
• Unique Entity Identifier Informational Sheet 
• Vacancy Resources

• VendorWeb Supportive Document

MOVA Grant Administration Forms

The following forms are used in grant administration. Please note that many of these forms are now available on eGrants and should be completed on eGrants if available. 

• FY24 CSVS Expenditure Report Template
• FY24 CSVS Program Budget Template
• Staffing Update Form
• Request to Exceed Standard Consultant Rate
• Subcontract Request and Certification Form
• Programmatic Change Form: Change
• Out of State Travel Request Form 
• Volunteer Waiver Request Form

Sample Policies and Templates

All programs that receive MOVA-administered awards must maintain compliance with the MOVA Grant Sub-recipient Policies & Procedures, and all applicable state and federal rules and regulations. Below is a list of sample policies and templates that can be used as resources for compliance efforts.  

• Sample Anti-discrimination Policy and Complaint Procedure for Employment Practices
• Sample Anti-discrimination Statement and Complaint Procedure for Service Delivery
• Sample Breach of Personally Identifiable Information (PII) Policy
• Sample Confidentiality Policy
• Sample Conflict of Interest Policy
• Sample Consultant and Contractor Contract
• Sample Court Coverage Agreement
• Sample Employee Timesheet for FY24
• Sample Employment Eligibility Verification Policy
• Sample Equipment Inventory
• Sample Gift Card Policy
• Sample Language Access Policy
• Sample Mileage Log
• Sample OMT Data Tracker
• Sample Organizational Chart
• Sample Release of Information for Clients
• Sample Victim Compensation Policy
• Sample Written Determinations of Suitability for Covered Individuals to Interact With Participating Minors Template

VOCA Award Special Conditions

As the VOCA state administering agency (SAA) for Massachusetts, MOVA must comply with all applicable requirements of the Victims of Crime Act (VOCA) Victim Assistance awards, which are updated annually by the Office for Victims of Crime (OVC). MOVA and their sub-recipients are required to comply with the following federal special conditions. 

• VOCA20 Special Conditions  
• VOCA21 Special Conditions 
• VOCA22 Special Conditions 
• VOCA23 Special Conditions 

Federal Resources

Below are links to the Office for Victims of Crime (OVC) website, the Victims of Crime Act (VOCA) Rule, which established OVC and created the Crime Victims Fund; the VOCA Fix, a law intended to stabilize the Crime Victims Fund; and the DOJ Financial Guide, a financial reference manual for recipients and sub-recipients of DOJ grants.    

• Office for Victims of Crime (OVC) 
• VOCA Rule
• The VOCA Fix 
• DOJ Financial Guide

Past Messaging

MOVA’s past communications with sub-recipients regarding grant administration are included below. 

• 1/8/24 Subrecipient Mid-Year Review Guide
• 10/10/23 FY25 Request for Grant Applications (RGA) Timeline
• 7/26/23 Staffing Update Form
• 7/17/23 Policies and Procedures Webinar
• 6/21/23 Name Change for MOVA Grant Awards
• FY2023 VOCA Special Condition Update Announcement

October 24, 2024 Funding Update Webinar

MOVA hosted a webinar on grant award funding availability on October 24, 2024. Please find the recording, and additional resources mentioned during the session, linked below. 

• 10.24.24 Funding Update Webinar Recording
  • We welcome any feedback on this webinar. Please use this form to share your feedback: https://www.surveymonkey.com/r/MOVAFundingWebinar
• 10.24.24 Funding Webinar PowerPoint Slides
• 10.24.24 Webinar FAQ
• Overview of the Crime Victims Fund 
  • FY2007-FY2024 Crime Victims Fund End of Year Balance
• Crime Victims Fund Stabilization Act One-Pager

We remain committed to advocating to federal and state lawmakers about the long-term need to support survivors in Massachusetts. To stay informed on our advocacy efforts, join our policy mailing list.

If you have any questions about any of the resources above, please reach out to your program coordinator.