State Trauma Registry Data Submission

Information for Massachusetts hospitals to submit trauma registry data to the Department of Public Health (DPH).

Massachusetts hospitals that offer emergency services as a designated trauma center are required to submit data to the State Trauma Registry system for patients who receive medical care for traumatic injuries.

How to submit data

Hospitals must submit calendar year trauma registry data to DPH according to the following guideline:

Please note for admissions from September 1, 2022 to December 31, 2022, submit using the FFY2022 data standard provided below. As of January 1, 2023, the Massachusetts Trauma Registry will collect data based on the calendar year.

Information for hospitals with affiliations

Hospitals with affiliations may share resources for abstraction and submission of the trauma registry data. Please contact registry staff at MDPH_TraumaRegistry@mass.gov for more information on joint submissions.

Hospitals with affiliations that operate under one license, should submit the trauma registry data under the appropriate hospital submitting number that is designated for the campus that received the trauma case.

Report changes to Trauma Registry contact(s)

If there are any changes to Trauma Registry personnel, email addresses, or designation, please send the Trauma Registry contact name(s), phone number(s), email address(es) and title(s) to MDPH_TraumaRegistry@mass.gov. This address may also be used to request new user logins to the web-based trauma registry.

Data submission deadlines

Hospitals are required to submit trauma registry data to DPH on a quarterly basis. The trauma data submissions are due 75 days following the end of the reporting period, but all dates are approximate and are subject to change by DPH.

October 1-December 31

Quarter

Reporting Period

Data File Submission Deadline

CY 2023 Q1 (CY 2023 Data Standard

January 1-March 31

September 13

CY 2023 Q2 (CY 2023 Data Standard)

April 1-June 30

September 13

CY 2023 Q3 (CY 2023 Data Standard)

July 1-September 30

December 14

CY 2023 Q4 (CY 2023 Data Standard)

July 1-September 30

March 16

Historical Trauma Registry

Contact   for State Trauma Registry Data Submission

Address

250 Washington St., Boston, MA 02108

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