State Trauma Registry Data Submission

Information for Massachusetts hospitals to submit trauma registry data to the Department of Public Health (DPH).

Massachusetts hospitals that offer emergency services as a designated trauma center are required to submit data to the State Trauma Registry system for patients who receive medical care for traumatic injuries.

How to submit data

Hospitals must submit trauma registry data to DPH according to the following guidelines:

For guidance about the new submission process and information about changes to the reporting variables, please see:

Information for hospitals with affiliations

Hospitals with affiliations may share resources for abstraction and submission of the trauma registry data into DPH. The hospitals need to make sure the hospital filing number (FilingOrgId) represents the hospital that is submitting the data to the Trauma Registry and the hospital submitting number (SiteOrgId) represents the hospital where the patient received care.

Hospitals with affiliations that operate under one license, should submit the trauma registry data under the appropriate hospital submitting number that is designated for the campus that received the trauma case.

Report changes to Trauma Registry contact(s)

If there are any changes to Trauma Registry personnel, email addresses, or designation, please send the Trauma Registry contact name(s), phone number(s), email address(es) and title(s)to Tina Backus at Bertina.Backus@state.ma.us.

Data submission deadlines

Hospitals are required to submit trauma registry data to DPH on a quarterly basis. The trauma data submissions are due 75 days following the end of the reporting period, but all dates are approximate and are subject to change by DPH.

Quarter

Reporting Period

Data File Submission Deadline

1

October 1-December 31

March 16

2

January 1-March 31

June 14

3

April 1-June 30

September 13

4

July 1-September 30

December 14

Historical Trauma Registry

The following Trauma Registry documents represent submission specifications for reporting from 2008-2015. Hospitals that report trauma data to DPH should follow the current specifications included at the top of this page.

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