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Massachusetts hospitals that offer emergency services as a designated trauma center are required to submit data to the State Trauma Registry system for patients who receive medical care for traumatic injuries.
Hospitals must submit trauma registry data to DPH according to the following guidelines:
For guidance about the new submission process and information about changes to the reporting variables, please see:
Hospitals with affiliations may share resources for abstraction and submission of the trauma registry data into DPH. The hospitals need to make sure the hospital filing number (FilingOrgId) represents the hospital that is submitting the data to the Trauma Registry and the hospital submitting number (SiteOrgId) represents the hospital where the patient received care.
Hospitals with affiliations that operate under one license, should submit the trauma registry data under the appropriate hospital submitting number that is designated for the campus that received the trauma case.
If there are any changes to Trauma Registry personnel, email addresses, or designation, please send the Trauma Registry contact name(s), phone number(s), email address(es) and title(s)to Tina Backus at Bertina.Backus@state.ma.us.
Hospitals are required to submit trauma registry data to DPH on a quarterly basis. The trauma data submissions are due 75 days following the end of the reporting period, but all dates are approximate and are subject to change by DPH.
Data File Submission Deadline
October 1-December 31
January 1-March 31
April 1-June 30
July 1-September 30
The following Trauma Registry documents represent submission specifications for reporting from 2008-2015. Hospitals that report trauma data to DPH should follow the current specifications included at the top of this page.