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Public Housing Admin Notices

Here is a list of Public Housing Notices which provide guidance, extensions, instructions, clarifications, announcements and other policy information.

Notices

2019

2019-25 AIMM Program Rules and Application
2019-24 NOFA Technical Assistance for Creation of Regional Housing Authority Entities
2019-23 Regional Capital Assistance Team (RCAT) Advisory Board Elections
2019-22 FY2020 Budget Guidelines
       Addendum #1 to PHN 2019-22 FY2020 Budget Guideline
       Schedule of Net Metering Credit Savings
       Budget Flexibility for Housing Authorities with Retained Revenue
2019-21 Executive Director Salary and Qualifications Schedule
       LHA Executive Director Salary Calculation Worksheet Tool v.1.3
2019-20 Guidelines for DHCD Acceptance of net-new State Public Housing Units
2019-19 Notice of Funding Availability – Resident Service Coordinators
       Q&A Addendum to PHN 2019-19
       2019 Resident Service Coordinator Application
       RSC Initiative Reporting Metrics
2019-18 Mandatory Data Reporting
2019-17 DHCD 2019 State-wide Facility Condition Assessment announcement
2019-16 Wage Match for State Housing Program Tenants
       Sample Letter to Tenants
       Income/Asset/Tax Match Authorization
       Adverse Action Report to DHCD
       Executive Director/Board Approval
       Wage Match Acknowledgement Regarding Confidentiality of Information 
       DOR Disclosure and Security Training for Safeguarding Information
            DHCD Identifying and Safeguarding Personal Information – Training
            Executive Office of Housing and Economic Development (EOHED) Privacy and Information Security Brochure
2019-15 Blanket Waiver of 760 CMR 6.04 and 760 CMR 6.05 Rent Determination for Retroactive TAFDC Payments Due to Repeal of Family Cap Rule
2019-14 Public Housing Innovations (PHI)
       Addendum #4 to PHN 2019-14
       Procurement, Leasing and Contracting Issues Memo
       PEHO II Template Land Disposition/Development Agreement
       Addendum #3 to PHN 2019-14
       Addendum #2 to PHN 2019-14
       ADDENDUM #1 TO PUBLIC HOUSING NOTICE #2019-14 PUBLIC HOUSING INNOVATIONS (PHI)
       Notice of Funding Availability Commonwealth's Sustainable Development Principles
       DHCD's Fair Housing Principles
       Application Cover Sheet Form
       Template Memorandum of Understanding
       Draft Developer RFP for Partnership to Expand Housing Opportunities Program
       Design Requirements and Submission Guidelines for Private Developers
       Eligible Developments
2019-13 Technical Assistance for Vacant Land Development
2019-12 Clarifications of the Regulatory Definition of “Homeless Applicant"
2019-11 NOFA for ModPHASE (Round 2)
       ModPhase Eligible Devs
       Partnerships & Service Providers Examples
       ModPhase application
       Recommended Design Guidelines for Senior Housing
       Local Service Contacts
       Q&A Addendum to PHN 2019-11
2019-10 Notice of Funding Availability - High Leverage Asset Preservation Program (HILAPP)
       Notice of Funding Availability - High Leverage Asset Preservation Program (HILAPP)"PHN 2019-10 Addendum #1"
       HILAPP Application
       HILAPP Eligible Developments
       Q&A Addendum to PHN 2019-10
       Info Session Notes 6.12.19 Addendum to PHN 2019-10
2019-09 Notice of Funding Availability – Accessible Unit Initiative
       2019 Accessible Unit Initiative Application
       Accessible Unit Counts by LHA
       Q&A addendum to PHN 2019-09
2019-08 Opening of the Online Common Housing Application for Massachusetts Public-Housing (CHAMP)
2019-07 Request for Information: Creation of Regional Housing Authority Entities
       Addendum #1 - Request for Information PHN 2019-07 - Regionalization Initiative
       Addendum #2 - Request for Information PHN 2019-07 - Regionalization Initiative
2019-06 LHAs Performing Biennial Rent-Re-Determinations for Chapter 667 Elderly Housing
       667 Notice of Biennial Tenant Rent Letter
       Sample Notice of Rent Refund Letter
2019-05 Regional Capital Assistance Team (RCAT) Program Waivers
       Waiver Application
       Map of Current RCAT regions
2019-04 Revised Income Limits for Admission & FMRs for Continued Occupancy
       2018 Income Limits
       Fair Market Rent FY 2019
       MSAs and HMFAs
2019-03 Vacancy Waiver Criteria for Delay in Reoccupying a Unit due to Multiple List Pulls
2019-02 CHAMP Update
       Notice of Priority/Preference Screening for State-Aided Housing (b3)
       Checklist of Required Verification Documents for Housing Situation Priority Status (b4)
       General Authorization for Release of Information (b2)
       Physicians Verification of Severe Medical Emergency (b6)
       Housing Search Form (b7)
       Housing Situation Priority Policy for LHAs (a6)
2019-01 Revisions to PMR Criteria for 1st Publishing Year

2018

2018-24 BRAVE Act Change Pertaining to Certain Veterans’ Income
2018-23 ANUEL and Management Fee Increases
2018-22 NOFA for Comprehensive Sustainability Initiative
          Attachment A - CSI Application
             2018-22A SUST NOFA Addendum 1a
          Attachment B - CSI Evaluation Criteria and Points
          Attachment C - CSI Anticipated Savings and Payback
2018-21 Property Liability Insurance Rate 2018-2019
         Attachment A - Massachusetts Housing Authority Insurance Program Claim Reporting
         Attachment B - Massachusetts Housing Authority Insurance Program FAQ
2018-20 Clarification RE AUP program Requirement to Change CPA Firm
2018-19 AUP Program Pre-Qualified CPA Firms
       AUP Program Information and Accountant contacts
2018-18 FY2019 Budget Guidelines
        Attachment A - Budget Flexibility for Housing Authorities with Retained Revenue
        Attachment B - Changes to Schedule of All Salaries and Positions - For Administrative Staff
        Attachment C - Schedule of Management Contracts
        Attachment D - Schedule of Net Meter Credit Savings
        Attachment E - Operating Reserves (Or) Spending Thresholds
2018-17 NOFA – Modernization to Independence (MTI) Federalization Program
         Attachment C - MTI2 Application
         Attachment D - Eligible Developments
         Attachment E - Federalization Process
2018-16: Mandatory Data Reporting
2018-15 Seeking CPAs for DHCD’s Agreed Upon Procedures (AUP) Program
2018-14 New Claim Reporting Procedures Mass LHA Property Insurance Program
2018-13 Force Account Work and Materials Procurement
2018-12 METAR
2018-11 Claim Reporting Procedure for State-Aided Housing Property Insurance Program
2018-10 CHAMP Rollout in Concert with Blanket Waiver to 760 CMR 5.00
2018-09 Management Services Agreement Guidelines
        Attachment A to PHN 2018-09 - Basic Management Services Agreement Template 
        Attachment B to PHN 2018-09 - Management Services Agreement for LHA with Extraordinary Operational Challenges
        Attachment C to PHN 2018-09 - Interim Executive Director Contract Template 
        Attachment D to PHN 2018-09 - Management Services Agreement Amendment 
        Attachment E to PHN 2018-09 - Management Agent Questionnaire
        Attachment F to PHN 2018-09 - Management Work Plan Outline 
        Attachment G to PHN 2018-09 - Multiple Owner Work Plan Outline
        Attachment H to PHN 2018-09 - Management Fee Calculation Worksheet
2018-08 PMR Second Year Clarifications
2018-07 Promulgation of Amendments to Regulation CMR 6.00
2018-06 IMPORTANT WINTER STORM INSURANCE CLAIMS UPDATE
2018-05 Wage Match-Safeguarding of Department of Revenue (DOR) Information
       Attachment A to PHN 2018-05- Wage Match Acknowledgement Regarding Confidentiality of Information
       Attachment B to PHN 2018-05 - DOR Disclosure and Security Training for Safeguarding Information
       Attachment C to PHN 2018-05- LHA Security
       Attachment D to PHN 2018-05 – Privacy and Security Brochure
2018-04 PHN 2018-04 Operating Reserve Augmentation and New Spending Thresholds
      Operating Reserve Request Form
2018-03 Changes to HAFIS Budget and Operating Statement Forms for LHAs with Solar Power Net Meter Credit Contracts
      Net Metering - Sample Operating Statement - PHN 2018-03
2018-02 FY2018 Budget Guidelines
      2018-02 Attachment A - Schedule of Net Meter Credit Savings
      2018-02 Attachment B - Budget Flexibility for Housing Authorities
2018-01 Executive Director Salary and Qualifications Schedule
      Frequently Asked Questions PHN 2018-01
      LHA Executive Director Salary Calculation Worksheet Tool v.1.2

2017

2017-27 Property Liability Insurance Rate 2017-2018
2017-26 Notice of Funding Availability Modernization To Independence Program
     ADDENDUM #1 Modernization to Independence (MTI) Program NOFA
     ADDENDUM #2 Modernization to Independence (MTI) Program NOFA
2017-25 Revised DHCD Guidelines for Executive Director Contracts
      DHCD Mandatory Contract Cover Sheet - Attachment A to PHN 2017-25
      DHCD Contract for Employment for Executive Director Template - Attachment B to PHN 2017-25
2017-24 Wage Match for State Housing Program Tenants
      Attachment - Income Asset Tax Match Authorization
      Attachment - Sample Notice to Tenants
      Attachment - Wage Match Acknowledgement Regarding Confidentiality of Information
2017-23 Housing Inquiries Due to Recent Hurricanes
2017-22 Proposed Amendments to Regulation 760 CMR 6.00
2017-21 DHCD Guidelines for Local Housing Authority Hiring of Executive Director
2017-20 FY18 Sustainability Initiative Program Update and LEAN Communication Requirements
2017-19 Capital Software Systems Training 
     CIP CPS and CIMS Overview Training Classes - Enrollment Packet - Sep - D
2017-18 DHCD Guidelines for At-Will Employment of Executive Director
         2017-18 - Attachment A Mandatory At-Will Agreement Cover Sheet
         2017-18 - Attachment B At Will Agreement Final 
2017-17 New Application in Housing Applications; “Fiscal Year End Forms and Certifications
2017-16: Mandatory Data Reporting
2017-15 Tracking PMR Criteria in Real Time - New Feature Live in Housing Applications 
2017-14 Agreed Upon Procedures (AUP) In the Publishing Year 
2017-13 Clarification on Tenants Accounts Receivable 
2017-12 Regulations Update 760 CMR 4.00, 6.00, 47.00, and 63.00
2017-11 Notice of Funding Availability for A Better Life (ABL) Planning Grants 
     Addendum To PHN 2017-11 Answers to frequently asked questions about the NOFA regarding planning grants for the A Better Life Program (ABL) 
     Addendum II PHN 2017-11 Application Deadline Extension for NOFA planning grants for the A Better Life Program (ABL)
2017-10 Clarifications to PHN 2017-03 on Emergency Pull-Cord Notification Systems
2017-09 AUP Common Findings And DHCD Procurement Dos and Don'ts 
2017-08 Regulations Update: 760 CMR 6:00: Occupancy Standards and Tenant Participation for State-Aided Housing- Withdrawal of Proposed Section 6:10 
2017-07 Regulations Update 760 CMR 11 Modernization and Development of State-Aided Public Housing 
2017-06 Clarification on Board Member Election 
2017-05 LHA Mandatory Board Member Training 
    LHA Training Step-by-Step Guide - attachment to PHN 2017-05
2017-04 Local Housing Authority Board Member Elections 
2017-03 Emergency Pull Cords/Light Systems 
2017-02 Regional Capital Assistance Team Advisory Board Election Results 
2017-01 REVISED FY2017 Local Housing Authority Budget Guidelines
    2017-01 Attachment A - Schedule of Net Meter Credit Savings
    2017-01 Attachment B - Bottom Line Budgeting for Housing Authorities with Retained Revenue
    2017-01 Attachment C - Schedule of Exemptions

2016

2016-41 DHCD Guidelines for Local Housing Authority Hiring of Executive Director - superceded by PHN 2017-21 (9/7/2017)
2016-40 DHCD Guidelines for Executive Director Contracts
     DHCD Mandatory Contract Cover Sheet - Attachment A to PHN 2016-40
     DHCD Contract for Employment for Executive Director Template - Attachment B to PHN 2016-40
2016-38 Property Liability Insurance Rate 2016-2017
2016-37 Guidance on Implementation of Changes in the Law Pertaining to Veterans
2016-36 Performance Management Review (PMR) Launch
2016-35 Changes to Procurement Laws and DHCD Policies
     DHCD Procurement Chart – Attachment to PHN 2016-35
2016-34 New Process Vacant Unit Funds
2016-33 New AIMM Program Rules and Application
2016-32 Superseded by 2016-37
2016-31 Regional Capital Assistance Team Advisory Board Elections 
2016-30 Revised Income Limits for Admission & FMRs for Continued Occupancy
     2016 Income Limits - attachment to PHN 2016-30
     Fair Market Rent '17 - attachment to PHN 2016-30
     FY2016 Massachusetts List of Counties - attachment to PNN 2016-30
2016-29 Changes Pertaining to Veterans 
2016-28 FY 2017 Budget Guidelines 
     2016-28 Attachment A - Schedule of Net Meter Credit Savings
     2016-28 Attachment B - Bottom Line Budgeting for Housing Authorities with Retained Revenue
     2016-28 Attachment C - Schedule of Exemptions
2016-27 Changes Pertaining to State Appointed Board Members
     State-Appointee Vacancy form – Attachment to PHN 2016-27
PHN 2016-26 Guidance on Protocol for Contacting Tenant Service Providers
     Authorization to Release Information for Elderly-Handicapped Public Housing - Attachment A to PHN 2016-26
     Massachusetts Aging and Disabilities Resource Consortia (ADRC) - Attachment B to PHN 2016-26
2016-25 Regulation Hearings
2016-24 Regional Dwelling Unit Inspection Trainings 08 03 2016
2016-23: Answers to Frequently Asked Questions about the ModPHASE NOFA
2016-22: Mandatory Data Reporting
2016-21: Notice of Funding Availability for Modernizing Public Housing and Supportive Elder Initiative
    attachment A- ModPHASE eligible list 6-20-16
    attachment B- ModPHASE Service providers Partnership Examples
    
Attachment C- ModPHASE App
2016-20: DHCD Regional Board Commissioner Training
2016-19: Regional Capital Assistance Team (RCAT) Advisory Board Elections
2016-18: Preventative Maintenance Monthly Reminders
2016-17: Implementation of New On-Line Vacancy System
       Links to Go To Meeting Online Training Sessions
2016-16: Preparing for the PMR-LHA Annual Inspections and Work Order System
2016-15: Update on DHCD Risk Management and Insurance Programs for Massachusetts
2016-14: RCAT Program Guidelines
    attachment - PHN 2016-14 RCAT Program Guidelines
2016-13: Second Request - LHA Board Training Initiative Key Information Required
2016-12: New Budget Certification and Submission via Email
    attachment - Process    
    attachment - Budget Certification Form
2016-11: Contracting for Air Source Heat Pumps with LEAN Administrators   
    attachment- Design Guidelines ASHP
2016-10: Clarification of Agreed Upon Procedures (AUP) Financial Review
2016-09: Wage Match for State Housing Program Tenants
    attachment - Income Asset Tax Match Authorization  
    attachment - Sample Notice to Tenants
2016-08: Tenant Satisfaction Survey
2016-07: Updated Rolling Requests for Proposals - High Leverage Asset Preservation Program (HILAPP)
    attachment A - Application rolling April 2016
    attachment B - Eligible developments - April 2016
    attachment C - FAQs rolling April 2016
2016-06: Performance Management Review Preparation
2016-05: Accessible Unit Initiative for FY16
    attachment- Application for Accessible Unit Initiative for FY16
2016-04: Capital Software Systems Training PHN 2016-04
    attachment - CIP CPS and CIMS Overview Training Classes - Enrollment Packet - March - June 2016
2016-03: Local Housing Authority Board or Commissioners Contact Information Fields Added to Housing Applications Page
2016-02: Regional Capital Assistance Team (RCAT) Program Waivers
    attachment A - RCAT Waiver Application
2016-01: Public Housing Organizational Structure
    attachment- DHCD Public Housing Organizational Structure

DPHRA Public Housing Presentations
   
 
ED Contracts MassNAHRO Spring Conference 2017
    AUP and PMR MassNAHRO Spring Conference 2017
    PMR Update Inspections and Work Orders MassNAHRO Spring Conference 2017
    DHCD Updates MassNAHRO Fall Conference 2016
    DHCD Vacancy System and Answers to Common Questions -MassNAHRO Fall Conference November 2016
    Maintaining Maintenance Work Orders -MassNAHRO Fall Conference November 2016
    Managing your Maintenance -MassNAHRO Fall Conference November 2016
    PMR and AUP -MassNAHRO Fall Conference November 2016
    RCAT UPDATE -MassNAHRO Fall Conference November 2016
    Rent Calculation Handouts -MassNAHRO Fall Conference November 2016
    Rent Determination -MassNAHRO Fall Conference November 2016 
    Procurement -MassNAHRO Fall Conference November 2016 
    DHCD Procurement Chart -MassNAHRO Fall Conference November 2016

 

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