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WHEREAS, the use of computers and data processing services enjoys acceptance among agencies within State government; and
WHEREAS, notwithstanding the existence of the Bureau of Data Processing and Telecommunications within the Executive Office of Administration and Finance, there is no single government entity charged with overall management responsibility for computers or data processing systems in the Executive Branch; and
WHEREAS, there is evidence of a need for statewide planning, coordination, and utilization of resources in the data processing area; and
WHEREAS, no existing agency within State government has sufficient expertise regarding electronic data processing equipment and related services on a statewide basis; and
WHEREAS, individual State agencies contract independently for new equipment, resulting in specifications and systems which do not meet identified needs; and
WHEREAS, the Governor's Management Task Force has recommended that a body be created to upgrade the performance of the Commonwealth in the areas of computer management and data processing.
NOW, THEREFORE, I, Michael S. Dukakis, by virtue of the authority vested in me as supreme executive magistrate, do hereby order as follows:
I. Establishment; Composition
There is hereby established the Governor's Advisory Committee on Computers and Data Processing (hereafter the "Committee").
A. The Committee shall be composed of the following state officials or their designees:
- Secretary of Administration and Finance
- Secretary of Public Safety
- Secretary of Human Services
B. The Committee shall be composed of four members from the private sector possessing knowledge and experience in the computer and data processing field.
C. The seven members of the Committee shall be appointed by the Governor and shall serve during his term and at his pleasure.
D. The Committee shall be chaired by a member from the private sector who shall periodically report directly to the Governor.
II. Mission and Responsibilities of the Committee
A. The Committee shall be responsible for studying the overall needs of the Commonwealth in the area of computers and electronic data processing, advising on proposals for development and operation of major computer systems and evaluating vendor responses.
B. The Committee shall be responsible for recommending methods of standardizing approaches to applications development, hardware facilities, data communications and remote or local entry and output requirements.
C. The Committee shall monitor implementation of the computer recommendations of the Governor's Management Task Force including:
- Consolidation of computers into large data centers
- Development of statewide systems for
- payroll and personnel
- revenue and billing
- accounts payable
- budget and general ledger
- Evaluation of Facilities management
D. The Committee shall monitor the development of an inventory of current State computer resources, including hardware, personnel, applications, and consultants and other outside services.
E. The Committee shall review and project future Commonwealth needs in the areas of computers and data processing, including recommendations on specific processes.
F. The Committee shall comment on ongoing computer operations in state government and evaluate annual Commonwealth and secretariat data processing plans.
G. The Committee shall review the State's procurement procedures for computer hardware and software.
H. The Committee shall review personnel adequacy of the Commonwealth in the computer field, including salary levels and make recommendations on the appointment of top data processing officials.
III. Interagency Cooperation
Agencies within the Commonwealth employing the use of computers and electronic data processing machinery shall cooperate with and render assistance to the Committee in the performance of its mission.
Given at the Executive Chamber in Boston this 4th day of January in the year of our Lord, one thousand nine hundred and seventy-seven and of the Independence of the United States the two hundred first.
Michael S. Dukakis
Commonwealth of Massachusetts
Secretary of the Commonwealth