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IT Liaisons (ITLs)

IT Liaisons submit and/or approve requests via ServiceNow on behalf of their Agency/Secretariat.
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IT Liaison (ITL) Responsibilities

Compliance

  • Since many requests also have financial and/or access-related implications, this role ensures that internal Agency or Secretariat processes and approvals have been successfully completed before the request is fulfilled by EOTSS.

  • While the IT Liaison does not take the place of the BAR (Business Application Request) where applicable, this individual does ensure that the request has been authorized by the Agency/Secretariat. 

Requests

ITLs are responsible for approving certain requests on behalf of their agency/Secretariat users.

Also, certain ServiceNow request items are only available to ITLs.  Requests for these applications or services will not be accepted via Incidents or Requests submitted using other ServiceNow Catalog request items.  Unauthorized requesters will be referred back to their Agency/Secretariat ITLs - this is to ensure that all access requests have been internally approved within the Agency/Secretariat prior to submission.

Designating Agency/Secretariat ITLs

Who should be an IT Liaison?
  • Someone who will ensure compliance with any internal Agency/Secretariat approval processes.
  • Someone who will approve and submit predesignated requests on behalf of their agency/Secretariat users.
  • Best practice: at least two (2) ITLs per Agency/Secretariat
How do I modify my agency/Secretariat's ITL users or groups?

Only currently designated ITLs and DSOs are able to add or remove ITL users or groups on behalf of their agency/Secretariat.  ITLs may modify their agency/Secretariat ITL users or groups using the ITL - Request or Modify ITL Users and Groups catalog request item in ServiceNow (see Additional Resources, below).

Centralize or Decentralize the ITL role?

ITL groups determine which agency/Secretariat users the ITL is responsible for.

The decision to either centralize the role of the ITL at the Secretariat-level, or to parcel out responsibility per Agency/department/unit, rests solely with the Agency/Secretariat:

  • centralize the ITL role at the agency/Secretariat-level with one ITL group, or
  • create several ITL groups to assign ITLs to individual agencies/departments 

Additional Resources

Open file,  Add or remove ITL users and/or groups via the ServiceNow portal
Open file,  Learn more about adding or removing ITL users and groups

ITL Resources

Submit a request

To submit a request, login to ServiceNow, click on Service Catalog, browse the categories to find the appropriate request or search for a specific item using the “Search” bar.  Once you have found the appropriate request, complete the request form and select order now.

Approve a request

ITLs will receive an email from Service Now when a request requires ITL approval.  Click on View Ticket Details within the email, and you will be directed to ServiceNow to approve/reject the request.

Helpful ServiceNow Knowledge Base (KB) Articles

Approving or Rejecting Items

Assigning a Delegate to Approve On Your Behalf

Additional Resources

Open file,  ServiceNow

Catalog Items For ITLs Only

The following Catalog items can only be accessed and requested in ServiceNow by designated agency ITLs:

*NOTE: Designated Security Officers (DSOs) will also have access to IT Liaison (ITL) requests

 

The following requests must be approved by designated agency ITLs:

Contact   for IT Liaisons (ITLs)

Online

ServiceNow Log in to ServiceNow 
Chat with us live! Log in and click "Live Chat" 
Send us an email Email EOTSS End User and IT Service Support at MassGov@service-now.com

Phone

EOTSS End User IT Service Desk Call EOTSS End User and IT Service Support, EOTSS End User IT Service Desk at (844) 435-7629

Support for Commonwealth end users and IT support personnel

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