Notices
Public Housing Notices (PHNs) Repository
2024
PHN 2024-23: Aging in Place Turnover Guidelines
B&B Loss Control Recommendations for LHAs
PHN 2024-20: Public Housing Innovations 2025 Notice of Funding Availability
Addendum 1: 2025 Public Housing Innovations NOFA Questions and Answers
PHN 2024-18: Update to Veteran’s Preference Screening
Attachment A - Veteran's Waivers for State-Aided Public Housing
Attachment B - Veteran's Waivers for AHVP
Attachment C - Verification of Veteran Preference
PHN 2024-17: State Units Federalization Notice of Funding Availability (“NOFA”) (Updated 11/5/2024)
Attachment A - Process for Federalization
Attachment B - Faircloth Limit
PHN 2024-16: AHA Implementation
PHN 2024-15: 689/167 Contract Transition to DocuSign
Attachment A - DocuSign Power Form
Attachment B - Example Balance Sheet
Attachment C - PowerPoint Presentation
PHN 2024-14: LHA Demographic Reporting
Attachment A - LHAs Reporting in SOHA
Attachment B - Accessibility Data for Mandatory Reporting
PHN 2024-13: FY2025 Budget Guidelines
Clarification to Account No 4410, Maintenance Labor and Account No 4110 Administrative Salaries
Attachment A - Executive Director Salary Chart to FY25 Budget Guidelines
Attachment B - FY25 LHA Executive Director Salary Calculation Worksheet
Attachment C - Air Source Heat Pump Count by LHA
Attachment D - Schedule of Net Metering Credit Savings
Attachment E - Budget Flexibility for Housing Authorities with Retained Revenue
Attachment F - Count of Units Eligible for Operating Subsidy
PHN 2024-12 Cyber Security Alert Protecting your LHA from Active Threat of Cyber Criminals
Cyber Security Attachment Binder
PHN 2024-11: Replacement Policy for Fossil-Fuel Fired Equipment
PHN 2024-09: NOFA Local Housing Authority Housing Now Program
PHN 2024-08: Amendments to State-Aided Public Housing Form Lease and Lease Addendum
Attachment A - Form Notice of Lease Amendment
Attachment B - State-Aided Lease Addendum
Attachment C - Form State-Aided Public Housing Lease
Attachment D - Notice of Rent Adjustment
PHN 2024-07: Promulgation of Amendments to 760 CMR 6.00 (Updated 8/5/2024)
Attachment A: Rent Regulation to be Promulgated June 7, 2024
Attachment B: Implementation Chart
Attachment C: Updated Heat Deduction Schedule
Attachment D: Rent Regulation Update Power Point
Attachment E: Rent Calculation Sheet
Attachment F: Continued Occupancy Form
Attachment G: Plain Language Explanation of Changes to 760 CMR 6.00 (Updated 8/5/2024)
PHN 2024-04: Updates to Capital Project Implementation Processes
PHN 2024-03: Updates to Vacant Unit Policies for 2024
Attachment A Vacancy Waiver Types for 2024 (Updated 4/5/2024)
Attachment B Assisting LHAs (Updated 2/20/2024)
PHN 2024-02 Requirement to consult residents when entering into Management Agreements
PHN 2024-01 Public Comment Period for Promulgation of Amendments to 760 CMR 6.00
2023
Claim Reporting Guide 2023 EOHLC
PHN 2023-20 RFI Pre-qualification of Accounting Firms to Conduct AUP Audit
RFI Pre-qualification of Accounting Firms to Conduct AUP Audit - Addendum 1
PHN 2023-19 Public Housing Innovations 2024 Notice of Funding Availability
PHN 2023-18 Resident Service Coordinators Notice of Funding Availability (NOFA)
PHN 2023-17 EOHLC Vacancy Initiative (Updated 10/11/2023)
EOHLC Vacancy Initiative: Addendum 2 (Updated 12/18/2023)
EOHLC Vacancy Initiative: Addendum 1 (Updated 10/20/2023)
LHA FYE Statement for 90 Day Vacancy Initiative Exemption
PHN 2023-16 MRVP Going Live and Centralizing Screening Determinations for Priority & Preference
Attachment A: English Version of the CHAMP Paper Application
Attachment B Centralized Screening Regulatory Waivers
Attachment C - CyberSense Training Schedule_Sept-Oct23
Housing Situation Priority Policy for CSO
Homeless Priority 1-4 (A-C), Eligibility Checklist
Homeless Priority 1-4 (A-C), Eligibility Checklist Condensed Version
PHN 2023-14 FY2024 Budget Guidelines
Attachment A: Executive Director Salary Chart
Attachment B: FY24 Executive Director Salary Calculation Worksheet
Attachment C: Air Source Heat Pump Count by LHA
Attachment E: Schedule of Net Metering Savings
Attachment F: Budget Flexibility for Housing Authorities with Retained Revenue
PHN 2023-13 On-Site Solar Power Opportunities for Cost Savings and Clean-Energy Production
PHN 2023-12 Mandatory Data Reporting
PHN 2023-11 Updated Accelerated Independent Modernization and Management (AIMM) Program
PHN 2023-10 High Leverage Asset Preservation Program (HILAPP) Updates
PHN 2023-09 Updates to Performance Management Review (PMR) for 2023 Cycle
PHN 2023-08 Centralizing Screening Determinations for Priority & Preference in AHVP Program
Attachment B Centralized Screening Regulatory Waivers
PHN 2023-07 Revised Income Limits for Admission & FMRs for Continued Occupancy
Attachment A - 2023 Income Limits
Attachment B - 2023 Fair Market Rents
FY 2023 LIST OF COUNTIES (AND NEW ENGLAND TOWNS) IDENTIFIED BY STATE AND METROPOLITAN AREA
PHN 2023-06 Mediation Services provided by the Massachusetts Office of Public Collaboration (MOPC)
Mediation Decision Tree for Outreach
Community Mediation FAQs landlord and tenant disputes
HMP Flyer for broad use - English
HMP Flyer for broad use - Spanish
HMP Flyer for broad use - Chinese
HMP Flyer for broad use - Portuguese
PHN 2023-05 Inspector General Guidance Regarding Fiscal Responsibilities of LHA Board Members
PHN 2023-04 New Public Housing Redevelopment and Land Disposition Powers
PHN 2023-03 Wage Match for State Housing Program Tenants
Attachment A: Executive Director/Board Approval Regarding Wage Match, v3 updated 2023
Attachment B: Sample letter for tenants
Attachment C: Sample letter for applicants at final offer
PHN 2023-02 Updated Release of Information
Attachment A: Applicant Permission to Release of Information
Attachment B: Tenant Permission to Release of Information
PHN 2023-01 Guidance for Animals in State-aided Public Housing
Attachment C - Animal Related Reasonable Accommodations Verification Process
2022
PHN 2022-23 Attestation Form for Nonpayment Notices to Quit
PHN 2022-21 Preservation and Modernization Resources for LHA-owned Section 8 NCSR Developments
PHN 2022-20 705 Repositioning NOFA (Updated 12/20/22)
Attachment A - MTW Requirements Certification
Attachment B - Sample Units Month Leased Table
Attachment C - Environmental Review Statutory Checklist
PHN 2022-19 NCSR Recapitalization NOFA
Attachment A - MTW Requirements Certification
Attachment B - Sample Units Month Leased Table
Attachment C - Environmental Review Statutory Checklist
Attachment D - List of Section 8 NCSR Developments
PHN 2022-18 State Units Federalization NOFA (Updated 2/27/23)
State Units Federalization Q&A
Attachment A - MTW Requirements Certification
Attachment B - Sample Units Month Leased Table
Attachment C - Environmental Review Statutory Checklist
Attachment D - Process for Federalization
PHN 2022-17 Fire Alarm Testing and Maintenance Requirements
PHN 2022-16 FY2023 Budget Guidelines (Updated 3/17/23)
Attachment A: Executive Director Salary Chart
Attachment B: LHA Executive Director Salary Calculation Worksheet Tool_v2.2
Attachment C: ASHP Count by LHA
Attachment D: Section 8 NCSR PHN 2022-16.rev
Attachment E: Schedule of Net Metering Credit Savings
Attachment F: Budget Flexibility for Housing Authorities with Retained Revenue
PHN 2022-15 Vacancy Waiver Policy Update
Attachment A: Calendar of Assessed Fees
Attachment B: Table of Vacancy Waiver Types
PHN 2022-14 Resident Service Coordinators Notice of Funding Availability (NOFA)
Addendum #2 RSC Deadline Extension
Addendum 1 RSC NOFA Questions and Answers
Attachment A - Award Reporting Metrics
Attachment B - Current Awardees
PHN 2022-13 Mandatory Data Reporting
PHN 2022-12 Updates to c. 167 and c. 689 Housing Contracts
Attach A: Maintenance Responsibilities
PHN 2022-10 Revised PMR Maintenance Metrics (Updated September 28, 2022)
PHN 2022-09 Updates to Performance Management Review (PMR) for 2022 Cycle
PHN 2022-07 Local Housing Authority Requirements to Post Key Information and Grievance Rights
Attachment #1 - Rent Adjustment Notice Template
PHN 2022-06 Calendar of Submissions and Certifications
PHN 2022-04 Guidance on Income Exclusions from Rent Determinations in State-Aided Public Housing
PHN 2022-03 Fair Housing Marketing Plan
Fair Housing Marketing Plan Data Tool
PHN 2022-02 FY2022 Executive Director Salary and Qualifications Schedule
Attachment A, Addendum 2, LHA Executive Director Salary Calculation Worksheet V2.3
Attachment B, Addendum 1 Management Calculation Worksheet
Executive Director Qualifications, Small Housing Authorities
Executive Director Qualifications, Medium Housing Authorities
Executive Director Qualifications, Large Housing Authorities
Executive Director Qualifications, Very Large Housing Authorities
Addendum 1 Attachment A: LHA Executive Director Salary Calculation Worksheet Tool_v2.2
Attachment A LHA Executive Director Salary Calculation Worksheet
Attachment B Management Fee Calculation Worksheet
PHN 2022-01: COVID-19 Omicron Variant and State-Aided Public Housing
2021
PHN 2021-24 Removal of Congregate Program From CHAMP
PHN 2021-24: Attachment A: Regulatory Waiver - 760 CMR 5.00 - Congregate
PHN 2021-24: Attachment B: Housing Situation Priority Plan for Congregate Units
PHN 2021-24: Attachment C: Congregant Tenant Selection
PHN 2021-24: Attachment D: Application for Congregate State-Aided Public Housing
PHN 2021-24: Attachment E: Supplemental Application for Congregate State-Aided Public Housing
PHN 2021-24: Attachment F: Application for Housing Situation Priority for Congregate Housing
PHN 2021-23 Document Uploads into CHAMP
PHN 2021-23: Attachment A: CHAMP Technical Update 20v2 - Document Uploads
PHN 2021-22: Attachment A: Claim Reporting Guide November 2021
PHN 2021-22: Attachment B: Claim Decision Chart 2021
PHN 2021-21: Language Access Plan
PHN 2021-21 Attachment A: Template Policy
PHN 2021-21 Attachment B: CHAMP System Languages
PHN 2021-20 FY2022 Budget Guidelines
Attachment A. Schedule of Net Metering Credit Savings
Attachment B. Budget Flexibility for Housing Authorities with Retained Revenue
Attachment C. Air Source Heat Pump Count by LHA
PHN 2021-19: Treatment of One-Time Benefits to Families Receiving TANF cash assistance or TAFDC
PHN 2021-18: Updated COVID-19 Guidance for Delta Variant
PHN 2021-17: Reasonable Accommodation Policy
PHN 2021-17 Attachment A: Template Policy
PHN: PHN 2021-16 Board Member Attendance Application Reminders
PHN 2021-15 Mandatory Data Reporting
PHN 2021-14 CHAMP Fair Housing PMR Criteria
PHN 2021-13 Updates to Performance Management Review (Updated 2/23/2022)
PHN 2021-12 Agreed Upon Procedures (AUP) Program Updates
PHN 2021-11 End of COVID-19 State of Emergency and LHA Operations
Attachment A DHCD COVID-19 Guidance List
PHN 2021-10 Air Conditioner Installation Policies
PHN 2021-09: Juneteenth Independence Day Guidance
PHN 2021-08 Public Housing Innovations, Round II NOFA
Public Housing Innovations Round II, Q&A
Addendum 1: Stage 2 date extension
Addendum 2: Stage 2 second date extension
PHN 2021-07 Guidance and Best Practices for LHAs Post-Covid-19 Vaccination
PHN 2021-06 Revised Income Limits for Admission FMRs for Continued Occupancy
Attachment A FY2021 Income Limits
Attachment B FY2021 Fair Market Rents
PHN 2021-05 Data for Fair Housing in Tenant Selection
PHN 2021-04 American Rescue Plan Guidance
2021-03 Revised Executive Director Hiring Guidelines
PHN 2021-02 RSC NOFA Addendum 1
PHN 2021-02 RSC NOFA Addendum 2
PHN 2021-02 RSC NOFA Addendum 4
2021-01 Tenant Board Member (Updated March 7, 2023)
Addendum 1 FAQs
A.LHA Info to Town Form
B.LHA Notice to Tenants Form
C.Tenant to Town Clerk Form (fillable)
C.Tenant to Town Clerk Form (print and fill)
D.Town to LTO Notice of Vacancy Form
E.LTO Names Submitted to Town Form (fillable)
E.LTO Names Submitted to Town Form (print and fill)
F.Requesting Waivers
2020
2020-41: December 2020 COVID Relief Bill and State-Aided Public Housing
2020-40 Management Agreement Guidelines
Management Services Agreement - Basic
Management Services Agreement - Management Work Plan
Contract for ED At Will Employment
Management Services Agreement - Amendment
Management Fee Calculation Worksheet
Owner Due Diligence - Management Agent Questionnaire
Agent Due Diligence - Memorandum of Understanding
Board Vote for Management Agent
Board Vote for Owner
2020-39 LHA Responsibilities to Victims of Domestic Violence
Notice to All Applicants
Notice to all Tenants
DHCD Form Lease for State Aided Public Housing
2020-38 Tenant Selection Criteria in Performance Management Review
CHAMP Technical Update 21 - CHAMP PMR criteria v2
CHAMP PMR Criteria Addendum 1
2020-37 Insurance Renewal Notice
Claim Decision Chart 2020
Claim Reporting Guide
2020-36 Revision to PHN 2018-03: Changes to HAFIS Budget and Operating Statement Forms for LHAs with Solar Power Net Meter Credit Contracts (Revised 7/14/2023)
Example of budget operating statements for Deficit and Surplus LHAs with Net Meter Credits
2020-35 Regulatory Waiver Regarding Senior Wage Exclusion
Waiver of Senior Wage Exclusion to Apply to Temporary Wage Replacement Benefits
2020-34 Guidance on Regulations Regarding Family Members of LHA Board Members & Employees
2020-33 COVID 19 response Updated Recommendations
Addendum #1 to PHN 2020-33
2020-32 Eviction Prevention Guidance
Model Pending Case Letter
Model Non-Payment Notice
Model Out of Court Repayment Agreement
CDC Declaration Form
2020-31 Treatment of Unemployment Insurance Benefit Income
2020-30 FY2021 Budget Guidelines
PHN 2020-30 Addendum 2 Budget Revision Details
PHN 2020-30 Addendum 1 ANUEL Change
Schedule for Net Metering Credit Savings
Budget Flexibility for Housing Authorities with Retained Revenue
Management Agreement Submission and Approval Changes
Air Source Heat Pump Count by LHA
Section 8 NCSR
2020-29 Allocation of Supplemental Funding for Coronavirus Response
2020-28 Mandatory Data Reporting
2020-27 Recommendations for Safe Reopening in Phase III
Addendum #1 FAQ Regarding Unit Inspections
Health and Safety Inspection LHA Instructions
Health & Safety Inspection Form Template
2020-26 Program Update for Agreed Upon Procedures (AUP)
2020-25 Temporary Changes to Performance Management Review (PMR) Program
2020-24 Design and Funding Guidelines for Adapting LHA Office Spaces for Social Distancing and Indoor Air Quality
2020-23 Phase I & II Reopening Guidance
2020-22 New Screens for Qrtly Operating Statement for Local Housing Authorities
2020-21A Rent Policy During COVID-19 Emergency
Addendum #3: Exclusion of Temporary $300/Week Benefit as an addendum to PHN 2020-21A
Addendum #2 End of Rent Cap Policy
Notice of Temporary Adjustment to Rent Due to State COVID-19 Policy
Addendum #1 Q&A
Rent Scenarios
Regulator Waiver on Late Fees and Interest
Regulatory Waiver on Rent Increases
2020-20 Restricting Access to High-Risk Developments
EOEA Homecare Essential Employees
Malden Board of Health Order Restricting Visitors at MHA Properties
Template Holder Agreement
2020-19 Changes to 12-31-19 FYE PMRs due to State of Emergency
2020-18 Protection of Personal Data at Home or in the Office
PII Tips & Tricks
2020-17 DHCD Required Certifications and Submissions Deadline Extension
Addendum #1 PHN 2020-17
Addendum #2 PHN 2020-17
Addendum #3 PHN 2020-17
Addendum # 4 PHN 2020-17
Attachment A 9-30-19-FYE
Attachment B 12-31-19-FYE
Attachment C 3-31-20-FYE
Attachment D 6-30-20-FYE
Attachment E 9-30-20-FYE
Attachment F 12-31-20-FYE
Attachment G 3-31-21 FYE
2020-16 Remote Public Meetings During COVID-19
2020-15 Resident Services Resources
Self Sufficiency Program Questions and Answers
2020-14 Procuring Supplies & Services Related to COVID-19
OSD Products and Services Bulletin
2020-13 Preparing for and Responding to COVID-19 Case in Public Housing
Addendum #1 COVID-19 Lease Addendum for Quarantine Units
COVID-19 Disclosure Permission Log
2020-12 Guidance on Evictions and Rent Recertification
PHN 2020-12 Addendum #2A
2020-12 Addendum #1 Clarification on Guest Policy
Regulatory Waiver for 760 CMR 6.04
Addendum #3 to PHN 2020-12
2020-11 Operational Guidance for COVID-19
Coronavirus Questionnaire for Public ENG-SPA 3-15
Coronavirus Questionnaire Instructions for Work Orders 3-16
COVID-19 Building Visitor Log
COVID-19 STOP SIGN TEMPLATE
Coronavirus Resident Notice Template
2020-10 Capital projects During Covid-19
2020-09 Interim Redeterminations
2020-08 DHCD Oversight During COVID-19
PHN 2020-08 Addendum #1
2020-07 COVID-19 Information Memo
2020-06 Implementation of the Annual Plan per Chapter 121B, Section 28A
AP Date Calculator - Attachment A to PHN 2020-06
Annual Plan Preparation Checklist - Attachment B to PHN 2020-06
Sample format for Preventive Maintenance Schedule Excel from RCATs - Attachment C to PHN 2020-06
Sample format for Preventive Maintenance Schedule Word from PHN 2016-18 - Attachment D to PHN 2020-06
Sample format for Deferred Maintenance Schedule - Attachment E to PHN 2020-06
2020-05 NOFA for Self Sufficiency Program for State-Aided Public Housing and MRVP
Guidance on SSP Escrow Funds
2020-05 Addendum #3- Delaying Deadline for SSP Application
Addendum #2 Self Sufficiency Program Q&A
Addendum #1: Q&A Deadline Extension
SSP State Aided Housing Enrollment Projections - Appendix A to PHN 2020-05
Diversity Form - Appendix B to PHN 2020-05
2020-04 Exclusion of Income Derived from Temporary 2020 Census Work
Signed Census Regulatory Waiver Letter - Attachment A to PHN 2020-04
2020-03 New Energy Monthly Reporting System
2020-02 FY21&22 Sustainability Initiative Program Updates
Oil Furnace Targeted Improvement List
2020-01 Rental Assistance and Public Housing SOHA Data Warehouse
2019
2019-31 CHAMP Tenant Selection Performance Area in PMR
2019-30 Release of Updated Top 5 Compensation Form
Fiscal Year End Forms And Certifications User Guide
2019-29 Clarification of DHCD Standards for Reviewing ED Contracts
2019-28 Massachusetts State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance
2019-27 FY20 Health & Safety Initiative
Addendum #1 - Q&A
Health and Safety Submission
Health Safety FY20 Guidance
Allowable Bond Expenses
Component Cost List & Calculator
Construction Front End for under 10k
Construction Front End for 10k-50k
Health and Safety Design Consultant Scope of Services
List of sample Technical Specifications Available from DHCD
2019-26 Notice of Funding Availability (NOFA) for Creative Place-making Grants
2019-26 Addendum #3 extension
Creative Place-making application – Attachment A to PHN 2019-26
Addendum # 1 Creative Placemaking NOFA Q & A to PHN 2019-26
Resources – Attachment B to PHN 2019-26
2019 NAHRO - Megan Tomkins
2019 NAHRO - David Valecillos
2019 NAHRO - New Bedford
2019-25 AIMM Program Rules and Application
2019-24 NOFA Technical Assistance for Creation of Regional Housing Authority Entities
2019-23 Regional Capital Assistance Team (RCAT) Advisory Board Elections
2019-22 FY2020 Budget Guidelines
Addendum #1 to PHN 2019-22 FY2020 Budget Guideline
Schedule of Net Metering Credit Savings
Budget Flexibility for Housing Authorities with Retained Revenue
2019-21 Executive Director Salary and Qualifications Schedule
LHA Executive Director Salary Calculation Worksheet Tool v.1.3
2019-20 Guidelines for DHCD Acceptance of net-new State Public Housing Units
2019-19 Notice of Funding Availability – Resident Service Coordinators
Q&A Addendum to PHN 2019-19
2019 Resident Service Coordinator Application
RSC Initiative Reporting Metrics
2019-18 Mandatory Data Reporting
2019-17 DHCD 2019 State-wide Facility Condition Assessment announcement
2019-16 Wage Match for State Housing Program Tenants
Sample Letter to Tenants
Income/Asset/Tax Match Authorization
Adverse Action Report to DHCD
Executive Director/Board Approval
Wage Match Acknowledgement Regarding Confidentiality of Information
DOR Disclosure and Security Training for Safeguarding Information
DHCD Identifying and Safeguarding Personal Information – Training
Executive Office of Housing and Economic Development (EOHED) Privacy and Information Security Brochure
2019-15 Blanket Waiver of 760 CMR 6.04 and 760 CMR 6.05 Rent Determination for Retroactive TAFDC Payments Due to Repeal of Family Cap Rule
2019-14 Public Housing Innovations (PHI)
ADDENDUM #11 to Public Housing Notice 2019-14
Addendum #10 to PHN 2019-14 - Gateway Cities NOFA Deadline Extension
Addendum #9 to PHN 2019-14
Addendum #8 to PHN 2019-14
Addendum #7 to PHN 2019-14
Addendum #6 to PHN 2019-14 TA Deadline Extension
Addendum #5 – Deadline extension and Q&A
Addendum #4 to PHN 2019-14
Procurement, Leasing and Contracting Issues Memo
PEHO II Template Land Disposition/Development Agreement
Addendum #3 to PHN 2019-14
Addendum #2 to PHN 2019-14
ADDENDUM #1 TO PUBLIC HOUSING NOTICE #2019-14 PUBLIC HOUSING INNOVATIONS (PHI)
Notice of Funding Availability Commonwealth's Sustainable Development Principles
DHCD's Fair Housing Principles
Application Cover Sheet Form
Template Memorandum of Understanding
Draft Developer RFP for Partnership to Expand Housing Opportunities Program
Design Requirements and Submission Guidelines for Private Developers
Eligible Developments
2019-13 Technical Assistance for Vacant Land Development (Updated 3/30/23)
Addenedum #1 to PHN 2019-13
2019-12 Clarifications of the Regulatory Definition of “Homeless Applicant"
2019-11 NOFA for ModPHASE (Round 2)
ModPhase Eligible Devs
Partnerships & Service Providers Examples
ModPhase application
Recommended Design Guidelines for Senior Housing
Local Service Contacts
Q&A Addendum to PHN 2019-11
2019-10 Notice of Funding Availability - High Leverage Asset Preservation Program (HILAPP)
Notice of Funding Availability - High Leverage Asset Preservation Program (HILAPP)"PHN 2019-10 Addendum #1"
HILAPP Application
HILAPP Eligible Developments
Q&A Addendum to PHN 2019-10
Info Session Notes 6.12.19 Addendum to PHN 2019-10
2019-09 Notice of Funding Availability – Accessible Unit Initiative
2019 Accessible Unit Initiative Application
Accessible Unit Counts by LHA
Q&A addendum to PHN 2019-09
2019-08 Opening of the Online Common Housing Application for Massachusetts Public-Housing (CHAMP)
2019-07 Request for Information: Creation of Regional Housing Authority Entities
Addendum #1 - Request for Information PHN 2019-07 - Regionalization Initiative
Addendum #2 - Request for Information PHN 2019-07 - Regionalization Initiative
2019-06 LHAs Performing Biennial Rent-Re-Determinations for Chapter 667 Elderly Housing
667 Notice of Biennial Tenant Rent Letter
Sample Notice of Rent Refund Letter
2019-05 Regional Capital Assistance Team (RCAT) Program Waivers
Addendum to PHN 2019-05 RCAT Waiver
Waiver Application
Map of Current RCAT regions
2019-04 Revised Income Limits for Admission & FMRs for Continued Occupancy
2018 Income Limits
Fair Market Rent FY 2019
MSAs and HMFAs
2019-03 Vacancy Waiver Criteria for Delay in Reoccupying a Unit due to Multiple List Pulls
2019-02 CHAMP Update
Notice of Priority/Preference Screening for State-Aided Housing (b3)
Checklist of Required Verification Documents for Housing Situation Priority Status (b4)
General Authorization for Release of Information (b2)
Physicians Verification of Severe Medical Emergency (b6)
Housing Search Form (b7)
Housing Situation Priority Policy for LHAs (a6)
2019-01 Revisions to PMR Criteria for 1st Publishing Year
2018
2018-24 BRAVE Act Change Pertaining to Certain Veterans’ Income
2018-23 ANUEL and Management Fee Increases
2018-22 NOFA for Comprehensive Sustainability Initiative
Attachment A - CSI Application
2018-22A SUST NOFA Addendum 1a
Attachment B - CSI Evaluation Criteria and Points
Attachment C - CSI Anticipated Savings and Payback
2018-21 Property Liability Insurance Rate 2018-2019
Attachment A - Massachusetts Housing Authority Insurance Program Claim Reporting
Attachment B - Massachusetts Housing Authority Insurance Program FAQ
2018-20 Clarification RE AUP program Requirement to Change CPA Firm
2018-19 AUP Program Pre-Qualified CPA Firms
AUP Program Information and Accountant contacts
2018-18 FY2019 Budget Guidelines
Attachment A - Budget Flexibility for Housing Authorities with Retained Revenue
Attachment B - Changes to Schedule of All Salaries and Positions - For Administrative Staff
Attachment C - Schedule of Management Contracts
Attachment D - Schedule of Net Meter Credit Savings
Attachment E - Operating Reserves (Or) Spending Thresholds
2018-17 NOFA – Modernization to Independence (MTI) Federalization Program
Attachment C - MTI2 Application
Attachment D - Eligible Developments
Attachment E - Federalization Process
2018-16: Mandatory Data Reporting
2018-15 Seeking CPAs for DHCD’s Agreed Upon Procedures (AUP) Program
Addendum 1 to PHN 2018-15
2018-14 New Claim Reporting Procedures Mass LHA Property Insurance Program
2018-13 Force Account Work and Materials Procurement
2018-12 METAR
2018-11 Claim Reporting Procedure for State-Aided Housing Property Insurance Program
2018-10 CHAMP Rollout in Concert with Blanket Waiver to 760 CMR 5.00
2018-09 Management Services Agreement Guidelines
Attachment A to PHN 2018-09 - Basic Management Services Agreement Template
Attachment B to PHN 2018-09 - Management Services Agreement for LHA with Extraordinary Operational Challenges
Attachment C to PHN 2018-09 - Interim Executive Director Contract Template
Attachment D to PHN 2018-09 - Management Services Agreement Amendment
Attachment E to PHN 2018-09 - Management Agent Questionnaire
Attachment F to PHN 2018-09 - Management Work Plan Outline
Attachment G to PHN 2018-09 - Multiple Owner Work Plan Outline
Attachment H to PHN 2018-09 - Management Fee Calculation Worksheet
2018-08 PMR Second Year Clarifications
2018-07 Promulgation of Amendments to Regulation CMR 6.00
2018-06 IMPORTANT WINTER STORM INSURANCE CLAIMS UPDATE
2018-05 Wage Match-Safeguarding of Department of Revenue (DOR) Information
Attachment A to PHN 2018-05- Wage Match Acknowledgement Regarding Confidentiality of Information
Attachment B to PHN 2018-05 - DOR Disclosure and Security Training for Safeguarding Information
Attachment C to PHN 2018-05- LHA Security
Attachment D to PHN 2018-05 – Privacy and Security Brochure
2018-04 PHN 2018-04 Operating Reserve Augmentation and New Spending Thresholds
Operating Reserve Request Form
2018-03 Changes to HAFIS Budget and Operating Statement Forms for LHAs with Solar Power Net Meter Credit Contracts
Net Metering - Sample Operating Statement - PHN 2018-03
2018-02 FY2018 Budget Guidelines
2018-02 Attachment A - Schedule of Net Meter Credit Savings
2018-02 Attachment B - Budget Flexibility for Housing Authorities
2018-01 Executive Director Salary and Qualifications Schedule
Frequently Asked Questions PHN 2018-01
[This worksheet has been superseded. For current version, please refer to most recent published Executive Director Salary & Qualification Schedule] LHA Executive Director Salary Calculation Worksheet Tool v.1.2
2017
2017-27 Property Liability Insurance Rate 2017-2018
2017-26 Notice of Funding Availability Modernization To Independence Program
ADDENDUM #1 Modernization to Independence (MTI) Program NOFA
ADDENDUM #2 Modernization to Independence (MTI) Program NOFA
2017-25 Revised DHCD Guidelines for Executive Director Contracts
EOHLC Mandatory Contract Cover Sheet
EOHLC Contract for Employment for Executive Director Template
2017-24 Wage Match for State Housing Program Tenants
Attachment - Income Asset Tax Match Authorization
Attachment - Sample Notice to Tenants
Attachment - Wage Match Acknowledgement Regarding Confidentiality of Information
2017-23 Housing Inquiries Due to Recent Hurricanes
2017-22 Proposed Amendments to Regulation 760 CMR 6.00
2017-21 DHCD Guidelines for Local Housing Authority Hiring of Executive Director
2017-20 FY18 Sustainability Initiative Program Update and LEAN Communication Requirements
2017-19 Capital Software Systems Training
CIP CPS and CIMS Overview Training Classes - Enrollment Packet - Sep - D
2017-18 DHCD Guidelines for At-Will Employment of Executive Director
Mandatory Cover Sheet At Will - EOHLC
Contract for ED At Will Employment
2017-17 New Application in Housing Applications; “Fiscal Year End Forms and Certifications
2017-16: Mandatory Data Reporting
2017-15 Tracking PMR Criteria in Real Time - New Feature Live in Housing Applications
2017-14 Agreed Upon Procedures (AUP) In the Publishing Year
2017-13 Clarification on Tenants Accounts Receivable
2017-12 Regulations Update 760 CMR 4.00, 6.00, 47.00, and 63.00
2017-11 Notice of Funding Availability for A Better Life (ABL) Planning Grants
Addendum To PHN 2017-11 Answers to frequently asked questions about the NOFA regarding planning grants for the A Better Life Program (ABL)
Addendum II PHN 2017-11 Application Deadline Extension for NOFA planning grants for the A Better Life Program (ABL)
2017-10 Clarifications to PHN 2017-03 on Emergency Pull-Cord Notification Systems
2017-09 AUP Common Findings And DHCD Procurement Dos and Don'ts
2017-08 Regulations Update: 760 CMR 6:00: Occupancy Standards and Tenant Participation for State-Aided Housing- Withdrawal of Proposed Section 6:10
2017-07 Regulations Update 760 CMR 11 Modernization and Development of State-Aided Public Housing
2017-06 Clarification on Board Member Election
2017-05 LHA Mandatory Board Member Training
LHA Training Step-by-Step Guide - attachment to PHN 2017-05
2017-04 Local Housing Authority Board Member Elections
2017-03 Emergency Pull Cords/Light Systems
2017-02 Regional Capital Assistance Team Advisory Board Election Results
2017-01 REVISED FY2017 Local Housing Authority Budget Guidelines
2017-01 Attachment A - Schedule of Net Meter Credit Savings
2017-01 Attachment B - Bottom Line Budgeting for Housing Authorities with Retained Revenue
2017-01 Attachment C - Schedule of Exemptions
2016
2016-41 DHCD Guidelines for Local Housing Authority Hiring of Executive Director - superceded by PHN 2017-21 (9/7/2017)
2016-40 DHCD Guidelines for Executive Director Contracts
DHCD Mandatory Contract Cover Sheet - Attachment A to PHN 2016-40
DHCD Contract for Employment for Executive Director Template - Attachment B to PHN 2016-40
2016-38 Property Liability Insurance Rate 2016-2017
2016-37 Guidance on Implementation of Changes in the Law Pertaining to Veterans
2016-36 Performance Management Review (PMR) Launch
2016-35 Changes to Procurement Laws and DHCD Policies
DHCD Procurement Chart – Attachment to PHN 2016-35
2016-34 New Process Vacant Unit Funds
2016-33 New AIMM Program Rules and Application
2016-32 Superseded by 2016-37
2016-31 Regional Capital Assistance Team Advisory Board Elections
2016-30 Revised Income Limits for Admission & FMRs for Continued Occupancy
2016 Income Limits - attachment to PHN 2016-30
Fair Market Rent '17 - attachment to PHN 2016-30
FY2016 Massachusetts List of Counties - attachment to PNN 2016-30
2016-29 Changes Pertaining to Veterans
2016-28 FY 2017 Budget Guidelines
2016-28 Attachment A - Schedule of Net Meter Credit Savings
2016-28 Attachment B - Bottom Line Budgeting for Housing Authorities with Retained Revenue
2016-28 Attachment C - Schedule of Exemptions
2016-27 Changes Pertaining to State Appointed Board Members
State-Appointee Vacancy form – Attachment to PHN 2016-27
PHN 2016-26 Guidance on Protocol for Contacting Tenant Service Providers
Authorization to Release Information for Elderly-Handicapped Public Housing - Attachment A to PHN 2016-26
Massachusetts Aging and Disabilities Resource Consortia (ADRC) - Attachment B to PHN 2016-26
2016-25 Regulation Hearings
2016-24 Regional Dwelling Unit Inspection Trainings 08 03 2016
2016-23: Answers to Frequently Asked Questions about the ModPHASE NOFA
2016-22: Mandatory Data Reporting
2016-21: Notice of Funding Availability for Modernizing Public Housing and Supportive Elder Initiative
attachment A- ModPHASE eligible list 6-20-16
attachment B- ModPHASE Service providers Partnership Examples
Attachment C- ModPHASE App
2016-20: DHCD Regional Board Commissioner Training
2016-19: Regional Capital Assistance Team (RCAT) Advisory Board Elections
2016-18: Preventative Maintenance Monthly Reminders
2016-17: Implementation of New On-Line Vacancy System
Links to Go To Meeting Online Training Sessions
2016-16: Preparing for the PMR-LHA Annual Inspections and Work Order System
2016-15: Update on DHCD Risk Management and Insurance Programs for Massachusetts
2016-14: RCAT Program Guidelines
attachment - PHN 2016-14 RCAT Program Guidelines
2016-13: Second Request - LHA Board Training Initiative Key Information Required
2016-12: New Budget Certification and Submission via Email
attachment - Process
attachment - Budget Certification Form
2016-11: Contracting for Air Source Heat Pumps with LEAN Administrators
attachment- Design Guidelines ASHP
2016-10: Clarification of Agreed Upon Procedures (AUP) Financial Review
2016-09: Wage Match for State Housing Program Tenants
attachment - Income Asset Tax Match Authorization
attachment - Sample Notice to Tenants
2016-08: Tenant Satisfaction Survey
2016-07: Updated Rolling Requests for Proposals - High Leverage Asset Preservation Program (HILAPP)
attachment A - Application rolling April 2016
attachment B - Eligible developments - April 2016
attachment C - FAQs rolling April 2016
2016-06: Performance Management Review Preparation
2016-05: Accessible Unit Initiative for FY16
attachment- Application for Accessible Unit Initiative for FY16
2016-04: Capital Software Systems Training PHN 2016-04
attachment - CIP CPS and CIMS Overview Training Classes - Enrollment Packet - March - June 2016
2016-03: Local Housing Authority Board or Commissioners Contact Information Fields Added to Housing Applications Page
2016-02: Regional Capital Assistance Team (RCAT) Program Waivers
attachment A - RCAT Waiver Application
2016-01: Public Housing Organizational Structure
attachment- DHCD Public Housing Organizational Structure
DPHRA Public Housing Presentations
ED Contracts MassNAHRO Spring Conference 2017
AUP and PMR MassNAHRO Spring Conference 2017
PMR Update Inspections and Work Orders MassNAHRO Spring Conference 2017
DHCD Updates MassNAHRO Fall Conference 2016
DHCD Vacancy System and Answers to Common Questions -MassNAHRO Fall Conference November 2016
Maintaining Maintenance Work Orders -MassNAHRO Fall Conference November 2016
Managing your Maintenance -MassNAHRO Fall Conference November 2016
PMR and AUP -MassNAHRO Fall Conference November 2016
RCAT UPDATE -MassNAHRO Fall Conference November 2016
Rent Calculation Handouts -MassNAHRO Fall Conference November 2016
Rent Determination -MassNAHRO Fall Conference November 2016
Procurement -MassNAHRO Fall Conference November 2016
DHCD Procurement Chart -MassNAHRO Fall Conference November 2016
Contact for Public Housing Admin Notices
Online
Phone
Please listen for phone menu options for EOHLC divisions
Kevin Connor, press secretary