Public Housing Admin Notices

Here is a list of Public Housing Notices which provide guidance, extensions, instructions, clarifications, announcements and other policy information.

Notices

 

Public Housing Notices (PHNs) Repository

 

2024

PHN 2024-08 - Amendments to State-Aided Public Housing Form Lease and Lease Addendum

     Attachment A - Form Notice of Lease Amendment

     Attachment B - State-Aided Lease Addendum

     Attachment C - Form State-Aided Public Housing Lease

     Attachment D - Notice of Rent Adjustment

PHN 2024-07 Promulgation of Amendments to 760 CMR 6.00

     Attachment A: Rent Regulation to be Promulgated June 7, 2024

     Attachment B: Implementation Chart

     Attachment C: Updated Heat Deduction Schedule

     Attachment D: Rent Regulation Update Power Point

     Attachment E: Rent Calculation Sheet

     Attachment F: Continued Occupancy Form

PHN 2024-06 PHN 2024-06: Agreed Upon Procedures (AUP) Program: Pre-Qualified Certified Public Accounting (CPA) Firms

PHN 2024-05: Mass Housing Partnership (MHP) Expanded Technical Assistance for Vacant Land Development and Public Housing Redevelopment

PHN 2024-04 Updates to Capital Project Implementation Processes

PHN 2024-03 Updates to Vacant Unit Policies for 2024

     Attachment A Vacancy Waiver Types for 2024 (Updated 4/5/2024)

     Attachment B Assisting LHAs (Updated 2/20/2024)

PHN 2024-02 Requirement to consult residents when entering into Management Agreements

PHN 2024-01 Public Comment Period for Promulgation of Amendments to 760 CMR 6.00 

2023

PHN 2023-21 Massachusetts State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance for Policy Period 11-17-23 to 11-17-24

     Claim Reporting Guide 2023 EOHLC

PHN 2023-20 RFI Pre-qualification of Accounting Firms to Conduct AUP Audit

     RFI Pre-qualification of Accounting Firms to Conduct AUP Audit - Addendum 1

PHN 2023-19 Public Housing Innovations 2024 Notice of Funding Availability

PHN 2023-18 Resident Service Coordinators Notice of Funding Availability (NOFA)

PHN 2023-17 EOHLC Vacancy Initiative (Updated 10/11/2023)

     EOHLC Vacancy Initiative: Addendum 2 (Updated 12/18/2023)

     EOHLC Vacancy Initiative: Addendum 1 (Updated 10/20/2023)

     LHA FYE Statement for 90 Day Vacancy Initiative Exemption

PHN 2023-16 MRVP Going Live and Centralizing Screening Determinations for Priority & Preference

     Attachment A: English Version of the CHAMP Paper Application

     Attachment B Centralized Screening Regulatory Waivers

     Attachment C - CyberSense Training Schedule_Sept-Oct23

PHN 2023-15 Revised Housing Situation Priority Policy and Issuance of a Homeless Priority Verification Checklist

     Housing Situation Priority Policy for CSO

     Homeless Priority 1-4 (A-C), Eligibility Checklist

     Homeless Priority 1-4 (A-C), Eligibility Checklist Condensed Version

PHN 2023-14 FY2024 Budget Guidelines

     Attachment A: Executive Director Salary Chart

     Attachment B: FY24 Executive Director Salary Calculation Worksheet

     Attachment C: Air Source Heat Pump Count by LHA

     Attachment D: How to Reflect Change from EOHLC Section 8 New Construction/Substantial Rehabilitation Program to Federal program in HAFIS

     Attachment E: Schedule of Net Metering Savings

     Attachment F: Budget Flexibility for Housing Authorities with Retained Revenue

PHN 2023-13 On-Site Solar Power Opportunities for Cost Savings and Clean-Energy Production

PHN 2023-12 Mandatory Data Reporting

PHN 2023-11 Updated Accelerated Independent Modernization and Management (AIMM) Program

PHN 2023-10 High Leverage Asset Preservation Program (HILAPP) Updates

PHN 2023-09 Updates to Performance Management Review (PMR) for 2023 Cycle

PHN 2023-08 Centralizing Screening Determinations for Priority & Preference in AHVP Program

     Attachment B Centralized Screening Regulatory Waivers

PHN 2023-07 Revised Income Limits for Admission & FMRs for Continued Occupancy

     Attachment A - 2023 Income Limits

     Attachment B - 2023 Fair Market Rents

     FY 2023 LIST OF COUNTIES (AND NEW ENGLAND TOWNS) IDENTIFIED BY STATE AND METROPOLITAN AREA

PHN 2023-06 Mediation Services provided by the Massachusetts Office of Public Collaboration (MOPC)

     MOPC Presentation

     HMP When to Refer

     Mediation Decision Tree for Outreach

     HMP Contact List 2023-04

     Community Mediation FAQs landlord and tenant disputes

     HMP Flyer for broad use - English

     HMP Flyer for broad use - Spanish

     HMP Flyer for broad use - Chinese

     HMP Flyer for broad use - Portuguese

     EOHLC Resource Locator

PHN 2023-05 Inspector General Guidance Regarding Fiscal Responsibilities of LHA Board Members

PHN 2023-04 New Public Housing Redevelopment and Land Disposition Powers

PHN 2023-03 Wage Match for State Housing Program Tenants

     Attachment A: Executive Director/Board Approval Regarding Wage Match, v3 updated 2023

     Attachment B: Sample letter for tenants

     Attachment C: Sample letter for applicants at final offer

PHN 2023-02 Updated Release of Information

     Attachment A: Applicant Permission to Release of Information

     Attachment B: Tenant Permission to Release of Information

PHN 2023-01 Guidance for Animals in State-aided Public Housing

     Attachment A - Terms Defined

     Attachment B - Flow Chart

     Attachment C - Animal Related Reasonable Accommodations Verification Process

     Attachment D - Resources

2022

PHN 2022-23 Attestation Form for Nonpayment Notices to Quit

PHN 2022-22 State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance for Policy Period – 11-17-22 to 11-17-23

     Claim Reporting Guide 2022

     Claim Decision Chart 2022

PHN 2022-21 Preservation and Modernization Resources for LHA-owned Section 8 NCSR Developments

PHN 2022-20 705 Repositioning NOFA (Updated 12/20/22)

     MTW NOFA Q&A

     Attachment A - MTW Requirements Certification

     Attachment B - Sample Units Month Leased Table

     Attachment C - Environmental Review Statutory Checklist

PHN 2022-19 NCSR Recapitalization NOFA

     NCSR Recapitalization Q&A

     Attachment A - MTW Requirements Certification

     Attachment B - Sample Units Month Leased Table

     Attachment C - Environmental Review Statutory Checklist

     Attachment D - List of Section 8 NCSR Developments

PHN 2022-18 State Units Federalization NOFA (Updated 2/27/23)

     State Units Federalization Q&A

     Attachment A - MTW Requirements Certification

     Attachment B - Sample Units Month Leased Table

     Attachment C - Environmental Review Statutory Checklist

     Attachment D - Process for Federalization

PHN 2022-17 Fire Alarm Testing and Maintenance Requirements

PHN 2022-16 FY2023 Budget Guidelines (Updated 3/17/23)

     Attachment A: Executive Director Salary Chart

     Attachment B: LHA Executive Director Salary Calculation Worksheet Tool_v2.2

     Attachment C: ASHP Count by LHA

     Attachment D: Section 8 NCSR PHN 2022-16.rev

     Attachment E: Schedule of Net Metering Credit Savings

     Attachment F: Budget Flexibility for Housing Authorities with Retained Revenue

PHN 2022-15 Vacancy Waiver Policy Update

     Attachment A: Calendar of Assessed Fees

     Attachment B: Table of Vacancy Waiver Types

PHN 2022-14 Resident Service Coordinators Notice of Funding Availability (NOFA)

     Addendum #2 RSC Deadline Extension

     Addendum 1 RSC NOFA Questions and Answers

     Attachment A - Award Reporting Metrics

     Attachment B - Current Awardees

PHN 2022-13 Mandatory Data Reporting

PHN 2022-12 Updates to c. 167 and c. 689 Housing Contracts

     Attach A: Maintenance Responsibilities

PHN 2022-11 New Agreed Upon Procedures (AUP) requirement for Section 8 New Construction Substantial Rehabilitation (S8 NCSR) properties

PHN 2022-10 Revised PMR Maintenance Metrics (Updated September 28, 2022)

PHN 2022-09 Updates to Performance Management Review (PMR) for 2022 Cycle

PHN 2022-08 Clarification on Transfers Requested as a Part of a Request for Reasonable Accommodation/Modification

PHN 2022-07 Local Housing Authority Requirements to Post Key Information and Grievance Rights

     Attachment #1 - Rent Adjustment Notice Template

PHN 2022-06 Calendar of Submissions and Certifications

     Calendar of DHCD Submissions

PHN 2022-05 Guidance to LTO Officers who also serve as Housing Authority Board Members and Tenant Board Members

PHN 2022-04 Guidance on Income Exclusions from Rent Determinations in State-Aided Public Housing

PHN 2022-03 Fair Housing Marketing Plan

     Attachment A: Template Policy

     Fair Housing Marketing Plan Data Tool

PHN 2022-02 FY2022 Executive Director Salary and Qualifications Schedule

     PHN 2022-02 Addendum #2 Local Housing Authority Executive Director Salary and Qualifications Schedule

     Attachment A, Addendum 2, LHA Executive Director Salary Calculation Worksheet V2.3

     Attachment B, Addendum 1 Management Calculation Worksheet

     Executive Director Qualifications, Small Housing Authorities

     Executive Director Qualifications, Medium Housing Authorities

     Executive Director Qualifications, Large Housing Authorities

     Executive Director Qualifications, Very Large Housing Authorities

     Addendum 1 to PHN 2022-02

     Addendum 1 Attachment A: LHA Executive Director Salary Calculation Worksheet Tool_v2.2

     Attachment A LHA Executive Director Salary Calculation Worksheet

     Attachment B Management Fee Calculation Worksheet

PHN 2022-01: COVID-19 Omicron Variant and State-Aided Public Housing

2021

PHN 2021-24 Removal of Congregate Program From CHAMP

     PHN 2021-24: Attachment A: Regulatory Waiver - 760 CMR 5.00 - Congregate

     PHN 2021-24: Attachment B: Housing Situation Priority Plan for Congregate Units

     PHN 2021-24: Attachment C: Congregant Tenant Selection

     PHN 2021-24: Attachment D: Application for Congregate State-Aided Public Housing

     PHN 2021-24: Attachment E: Supplemental Application for Congregate State-Aided Public Housing

     PHN 2021-24: Attachment F: Application for Housing Situation Priority for Congregate Housing

PHN 2021-23 Document Uploads into CHAMP

     PHN 2021-23: Attachment A: CHAMP Technical Update 20v2 - Document Uploads

PHN 2021-22 Massachusetts State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance Policy Period

     PHN 2021-22: Attachment A: Claim Reporting Guide November 2021

     PHN 2021-22: Attachment B: Claim Decision Chart 2021

PHN 2021-21: Language Access Plan

      PHN 2021-21 Attachment A: Template Policy

      PHN 2021-21 Attachment B: CHAMP System Languages

PHN 2021-20 FY2022 Budget Guidelines

     Addendum 1 to PHN 2021-20

     Attachment A. Schedule of Net Metering Credit Savings

     Attachment B. Budget Flexibility for Housing Authorities with Retained Revenue

     Attachment C. Air Source Heat Pump Count by LHA

PHN 2021-19: Treatment of One-Time Benefits to Families Receiving TANF cash assistance or TAFDC

PHN 2021-18: Updated COVID-19 Guidance for Delta Variant

PHN 2021-17: Reasonable Accommodation Policy

     PHN 2021-17 Attachment A: Template Policy

PHN: PHN 2021-16 Board Member Attendance Application Reminders

     PHN 2021-16 Attachment A

     PHN 2021-16 Attachment B

PHN 2021-15 Mandatory Data Reporting

PHN 2021-14 CHAMP Fair Housing PMR Criteria

PHN 2021-13 Updates to Performance Management Review (Updated 2/23/2022)

     Addendum 1 to PHN 2021-13

PHN 2021-12 Agreed Upon Procedures (AUP) Program Updates

     Addendum 1 to PHN 2021-12

PHN 2021-11 End of COVID-19 State of Emergency and LHA Operations

     Attachment A DHCD COVID-19 Guidance List

PHN 2021-10 Air Conditioner Installation Policies

PHN 2021-09: Juneteenth Independence Day Guidance

PHN 2021-08 Public Housing Innovations, Round II NOFA

     PHI Round II – Stage II – Q&A

     Public Housing Innovations Round II, Q&A

     Addendum 1: Stage 2 date extension

     Addendum 2: Stage 2 second date extension

PHN 2021-07 Guidance and Best Practices for LHAs Post-Covid-19 Vaccination

PHN 2021-06 Revised Income Limits for Admission FMRs for Continued Occupancy

     Attachment A FY2021 Income Limits

     Attachment B FY2021 Fair Market Rents

PHN 2021-05 Data for Fair Housing in Tenant Selection

     Fair Housing Census Data Tool

PHN 2021-04 American Rescue Plan Guidance

2021-03 Revised Executive Director Hiring Guidelines       

2021-02 RSC NOFA

      2021-02 RSC NOFA Attachment A

      PHN 2021-02 RSC NOFA Addendum 1

      PHN 2021-02 RSC NOFA Addendum 2

      Addendum 3 to PHN 2021-02 RSC

      PHN 2021-02 RSC NOFA Addendum 4

2021-01 Tenant Board Member (Updated March 7, 2023)

       Addendum 1 FAQs
       A.LHA Info to Town Form
       B.LHA Notice to Tenants Form
       C.Tenant to Town Clerk Form (fillable)
       C.Tenant to Town Clerk Form (print and fill)
       D.Town to LTO Notice of Vacancy Form
       E.LTO Names Submitted to Town Form (fillable)
       E.LTO Names Submitted to Town Form (print and fill)
       F.Requesting Waivers

2020
2020-41: December 2020 COVID Relief Bill and State-Aided Public Housing
2020-40 Management Agreement Guidelines
       Management Services Agreement - Basic
       Management Services Agreement - Management Work Plan
       Contract for ED At Will Employment
       Management Services Agreement - Amendment
       Management Fee Calculation Worksheet
       Owner Due Diligence - Management Agent Questionnaire
       Agent Due Diligence - Memorandum of Understanding
       Board Vote for Management Agent
       Board Vote for Owner 
2020-39 LHA Responsibilities to Victims of Domestic Violence
        Notice to All Applicants
        Notice to all Tenants
        DHCD Form Lease for State Aided Public Housing
2020-38 Tenant Selection Criteria in Performance Management Review
       CHAMP Technical Update 21 - CHAMP PMR criteria v2
       CHAMP PMR Criteria Addendum 1      
2020-37 Insurance Renewal Notice
       Claim Decision Chart 2020
       Claim Reporting Guide
2020-36 Revision to PHN 2018-03: Changes to HAFIS Budget and Operating Statement Forms for LHAs with Solar Power Net Meter Credit Contracts (Revised 7/14/2023)
       Example of budget operating statements for Deficit and Surplus LHAs with Net Meter Credits
2020-35 Regulatory Waiver Regarding Senior Wage Exclusion
       Waiver of Senior Wage Exclusion to Apply to Temporary Wage Replacement Benefits
2020-34 Guidance on Regulations Regarding Family Members of LHA Board Members & Employees
2020-33 COVID 19 response Updated Recommendations
       Addendum #1 to PHN 2020-33
2020-32 Eviction Prevention Guidance
      Model Pending Case Letter
      Model Non-Payment Notice
      Model Out of Court Repayment Agreement
      CDC Declaration Form
2020-31 Treatment of Unemployment Insurance Benefit Income
2020-30 FY2021 Budget Guidelines
       PHN 2020-30 Addendum 2 Budget Revision Details
       PHN 2020-30 Addendum 1 ANUEL Change
       Schedule for Net Metering Credit Savings
       Budget Flexibility for Housing Authorities with Retained Revenue
       Management Agreement Submission and Approval Changes
       Air Source Heat Pump Count by LHA
       Section 8 NCSR
2020-29 Allocation of Supplemental Funding for Coronavirus Response
2020-28 Mandatory Data Reporting
2020-27 Recommendations for Safe Reopening in Phase III
       Addendum #1 FAQ Regarding Unit Inspections
       Health and Safety Inspection LHA Instructions
       Health & Safety Inspection Form Template
2020-26 Program Update for Agreed Upon Procedures (AUP)
2020-25 Temporary Changes to Performance Management Review (PMR) Program
2020-24 Design and Funding Guidelines for Adapting LHA Office Spaces for Social Distancing and Indoor Air Quality
2020-23 Phase I & II Reopening Guidance
2020-22 New Screens for Qrtly Operating Statement for Local Housing Authorities
2020-21A Rent Policy During COVID-19 Emergency
       Addendum #3: Exclusion of Temporary $300/Week Benefit as an addendum to PHN 2020-21A
       Addendum #2 End of Rent Cap Policy
       Notice of Temporary Adjustment to Rent Due to State COVID-19 Policy
       Addendum #1 Q&A
       Rent Scenarios
       Regulator Waiver on Late Fees and Interest
       Regulatory Waiver on Rent Increases
2020-20 Restricting Access to High-Risk Developments
       EOEA Homecare Essential Employees
       Malden Board of Health Order Restricting Visitors at MHA Properties
       Template Holder Agreement
2020-19 Changes to 12-31-19 FYE PMRs due to State of Emergency
2020-18 Protection of Personal Data at Home or in the Office
      PII Tips & Tricks
2020-17 DHCD Required Certifications and Submissions Deadline Extension
     Addendum #1 PHN 2020-17
     Addendum #2 PHN 2020-17
     Addendum #3 PHN 2020-17
     Addendum # 4 PHN 2020-17
     Attachment A 9-30-19-FYE
     Attachment B 12-31-19-FYE 
     Attachment C 3-31-20-FYE 
     Attachment D 6-30-20-FYE 
     Attachment E 9-30-20-FYE 
     Attachment F 12-31-20-FYE 
     Attachment G 3-31-21 FYE
2020-16 Remote Public Meetings During COVID-19
2020-15 Resident Services Resources
       Self Sufficiency Program Questions and Answers
2020-14 Procuring Supplies & Services Related to COVID-19
       OSD Products and Services Bulletin
2020-13 Preparing for and Responding to COVID-19 Case in Public Housing
       Addendum #1 COVID-19 Lease Addendum for Quarantine Units
       COVID-19 Disclosure Permission Log
2020-12 Guidance on Evictions and Rent Recertification
       PHN 2020-12 Addendum #2A
       2020-12 Addendum #1 Clarification on Guest Policy
       Regulatory Waiver for 760 CMR 6.04
       Addendum #3 to PHN 2020-12
2020-11 Operational Guidance for COVID-19
       Coronavirus Questionnaire for Public ENG-SPA 3-15
       Coronavirus Questionnaire Instructions for Work Orders 3-16
       COVID-19 Building Visitor Log
       COVID-19 STOP SIGN TEMPLATE
       Coronavirus Resident Notice Template
2020-10 Capital projects During Covid-19
2020-09 Interim Redeterminations
2020-08 DHCD Oversight During COVID-19
       PHN 2020-08 Addendum #1 
2020-07 COVID-19 Information Memo
2020-06 Implementation of the Annual Plan per Chapter 121B, Section 28A
     AP Date Calculator - Attachment A to PHN 2020-06
     Annual Plan Preparation Checklist - Attachment B to PHN 2020-06
     Sample format for Preventive Maintenance Schedule Excel from RCATs - Attachment C to PHN 2020-06
     Sample format for Preventive Maintenance Schedule Word from PHN 2016-18 - Attachment D to PHN 2020-06
     Sample format for Deferred Maintenance Schedule - Attachment E to PHN 2020-06
2020-05 NOFA for Self Sufficiency Program for State-Aided Public Housing and MRVP

     Guidance on SSP Escrow Funds
     2020-05 Addendum #3- Delaying Deadline for SSP Application
     Addendum #2 Self Sufficiency Program Q&A
     Addendum #1: Q&A Deadline Extension
     SSP State Aided Housing Enrollment Projections - Appendix A to PHN 2020-05
     Diversity Form - Appendix B to PHN 2020-05
2020-04 Exclusion of Income Derived from Temporary 2020 Census Work
       Signed Census Regulatory Waiver Letter - Attachment A to PHN 2020-04
2020-03 New Energy Monthly Reporting System
2020-02 FY21&22 Sustainability Initiative Program Updates
       Oil Furnace Targeted Improvement List
2020-01 Rental Assistance and Public Housing SOHA Data Warehouse

2019

2019-31 CHAMP Tenant Selection Performance Area in PMR
2019-30 Release of Updated Top 5 Compensation Form
       Fiscal Year End Forms And Certifications User Guide
2019-29 Clarification of DHCD Standards for Reviewing ED Contracts
2019-28 Massachusetts State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance
2019-27 FY20 Health & Safety Initiative
       Addendum #1 - Q&A
       Health and Safety Submission
       Health Safety FY20 Guidance
       Allowable Bond Expenses
       Component Cost List & Calculator
       Construction Front End for under 10k
       Construction Front End for 10k-50k
       Health and Safety Design Consultant Scope of Services
       List of sample Technical Specifications Available from DHCD
2019-26 Notice of Funding Availability (NOFA) for Creative Place-making Grants
       2019-26 Addendum #3 extension
       Creative Place-making application – Attachment A to PHN 2019-26
       Addendum # 1 Creative Placemaking NOFA Q & A to PHN 2019-26
       Resources – Attachment B to PHN 2019-26 
       2019 NAHRO - Megan Tomkins
       2019 NAHRO - David Valecillos
       2019 NAHRO - New Bedford
2019-25 AIMM Program Rules and Application
2019-24 NOFA Technical Assistance for Creation of Regional Housing Authority Entities
2019-23 Regional Capital Assistance Team (RCAT) Advisory Board Elections
2019-22 FY2020 Budget Guidelines
       Addendum #1 to PHN 2019-22 FY2020 Budget Guideline
       Schedule of Net Metering Credit Savings
       Budget Flexibility for Housing Authorities with Retained Revenue
2019-21 Executive Director Salary and Qualifications Schedule
       LHA Executive Director Salary Calculation Worksheet Tool v.1.3
2019-20 Guidelines for DHCD Acceptance of net-new State Public Housing Units
2019-19 Notice of Funding Availability – Resident Service Coordinators
       Q&A Addendum to PHN 2019-19
       2019 Resident Service Coordinator Application
       RSC Initiative Reporting Metrics
2019-18 Mandatory Data Reporting
2019-17 DHCD 2019 State-wide Facility Condition Assessment announcement
2019-16 Wage Match for State Housing Program Tenants
       Sample Letter to Tenants
       Income/Asset/Tax Match Authorization
       Adverse Action Report to DHCD
       Executive Director/Board Approval
       Wage Match Acknowledgement Regarding Confidentiality of Information 
       DOR Disclosure and Security Training for Safeguarding Information
            DHCD Identifying and Safeguarding Personal Information – Training
            Executive Office of Housing and Economic Development (EOHED) Privacy and Information Security Brochure
2019-15 Blanket Waiver of 760 CMR 6.04 and 760 CMR 6.05 Rent Determination for Retroactive TAFDC Payments Due to Repeal of Family Cap Rule
2019-14 Public Housing Innovations (PHI)
       ADDENDUM #11 to Public Housing Notice 2019-14
       Addendum #10 to PHN 2019-14 - Gateway Cities NOFA Deadline Extension      
       Addendum #9 to PHN 2019-14
       Addendum #8 to PHN 2019-14
       Addendum #7 to PHN 2019-14
       Addendum #6 to PHN 2019-14 TA Deadline Extension
       Addendum #5 – Deadline extension and Q&A
       Addendum #4 to PHN 2019-14
       Procurement, Leasing and Contracting Issues Memo
       PEHO II Template Land Disposition/Development Agreement
       Addendum #3 to PHN 2019-14
       Addendum #2 to PHN 2019-14
       ADDENDUM #1 TO PUBLIC HOUSING NOTICE #2019-14 PUBLIC HOUSING INNOVATIONS (PHI)
       Notice of Funding Availability Commonwealth's Sustainable Development Principles
       DHCD's Fair Housing Principles
       Application Cover Sheet Form
       Template Memorandum of Understanding
       Draft Developer RFP for Partnership to Expand Housing Opportunities Program
       Design Requirements and Submission Guidelines for Private Developers
       Eligible Developments
2019-13 Technical Assistance for Vacant Land Development (Updated 3/30/23)

       Addenedum #1 to PHN 2019-13
2019-12 Clarifications of the Regulatory Definition of “Homeless Applicant"
2019-11 NOFA for ModPHASE (Round 2)
       ModPhase Eligible Devs
       Partnerships & Service Providers Examples
       ModPhase application
       Recommended Design Guidelines for Senior Housing
       Local Service Contacts
       Q&A Addendum to PHN 2019-11
2019-10 Notice of Funding Availability - High Leverage Asset Preservation Program (HILAPP)
       Notice of Funding Availability - High Leverage Asset Preservation Program (HILAPP)"PHN 2019-10 Addendum #1"
       HILAPP Application
       HILAPP Eligible Developments
       Q&A Addendum to PHN 2019-10
       Info Session Notes 6.12.19 Addendum to PHN 2019-10
2019-09 Notice of Funding Availability – Accessible Unit Initiative
       2019 Accessible Unit Initiative Application
       Accessible Unit Counts by LHA
       Q&A addendum to PHN 2019-09
2019-08 Opening of the Online Common Housing Application for Massachusetts Public-Housing (CHAMP)
2019-07 Request for Information: Creation of Regional Housing Authority Entities
       Addendum #1 - Request for Information PHN 2019-07 - Regionalization Initiative
       Addendum #2 - Request for Information PHN 2019-07 - Regionalization Initiative
2019-06 LHAs Performing Biennial Rent-Re-Determinations for Chapter 667 Elderly Housing
       667 Notice of Biennial Tenant Rent Letter
       Sample Notice of Rent Refund Letter
2019-05 Regional Capital Assistance Team (RCAT) Program Waivers

       Addendum to PHN 2019-05 RCAT Waiver
       Waiver Application
       Map of Current RCAT regions
2019-04 Revised Income Limits for Admission & FMRs for Continued Occupancy
       2018 Income Limits
       Fair Market Rent FY 2019
       MSAs and HMFAs
2019-03 Vacancy Waiver Criteria for Delay in Reoccupying a Unit due to Multiple List Pulls
2019-02 CHAMP Update
       Notice of Priority/Preference Screening for State-Aided Housing (b3)
       Checklist of Required Verification Documents for Housing Situation Priority Status (b4)
       General Authorization for Release of Information (b2)
       Physicians Verification of Severe Medical Emergency (b6)
       Housing Search Form (b7)
       Housing Situation Priority Policy for LHAs (a6)
2019-01 Revisions to PMR Criteria for 1st Publishing Year

2018

2018-24 BRAVE Act Change Pertaining to Certain Veterans’ Income
2018-23 ANUEL and Management Fee Increases
2018-22 NOFA for Comprehensive Sustainability Initiative
          Attachment A - CSI Application
             2018-22A SUST NOFA Addendum 1a
          Attachment B - CSI Evaluation Criteria and Points
          Attachment C - CSI Anticipated Savings and Payback
2018-21 Property Liability Insurance Rate 2018-2019
         Attachment A - Massachusetts Housing Authority Insurance Program Claim Reporting
         Attachment B - Massachusetts Housing Authority Insurance Program FAQ
2018-20 Clarification RE AUP program Requirement to Change CPA Firm
2018-19 AUP Program Pre-Qualified CPA Firms
       AUP Program Information and Accountant contacts
2018-18 FY2019 Budget Guidelines
        Attachment A - Budget Flexibility for Housing Authorities with Retained Revenue
        Attachment B - Changes to Schedule of All Salaries and Positions - For Administrative Staff
        Attachment C - Schedule of Management Contracts
        Attachment D - Schedule of Net Meter Credit Savings
        Attachment E - Operating Reserves (Or) Spending Thresholds
2018-17 NOFA – Modernization to Independence (MTI) Federalization Program
         Attachment C - MTI2 Application
         Attachment D - Eligible Developments
         Attachment E - Federalization Process
2018-16: Mandatory Data Reporting
2018-15 Seeking CPAs for DHCD’s Agreed Upon Procedures (AUP) Program

     Addendum 1 to PHN 2018-15
2018-14 New Claim Reporting Procedures Mass LHA Property Insurance Program
2018-13 Force Account Work and Materials Procurement
2018-12 METAR
2018-11 Claim Reporting Procedure for State-Aided Housing Property Insurance Program
2018-10 CHAMP Rollout in Concert with Blanket Waiver to 760 CMR 5.00
2018-09 Management Services Agreement Guidelines
        Attachment A to PHN 2018-09 - Basic Management Services Agreement Template 
        Attachment B to PHN 2018-09 - Management Services Agreement for LHA with Extraordinary Operational Challenges
        Attachment C to PHN 2018-09 - Interim Executive Director Contract Template 
        Attachment D to PHN 2018-09 - Management Services Agreement Amendment 
        Attachment E to PHN 2018-09 - Management Agent Questionnaire
        Attachment F to PHN 2018-09 - Management Work Plan Outline 
        Attachment G to PHN 2018-09 - Multiple Owner Work Plan Outline
        Attachment H to PHN 2018-09 - Management Fee Calculation Worksheet
2018-08 PMR Second Year Clarifications
2018-07 Promulgation of Amendments to Regulation CMR 6.00
2018-06 IMPORTANT WINTER STORM INSURANCE CLAIMS UPDATE
2018-05 Wage Match-Safeguarding of Department of Revenue (DOR) Information
       Attachment A to PHN 2018-05- Wage Match Acknowledgement Regarding Confidentiality of Information
       Attachment B to PHN 2018-05 - DOR Disclosure and Security Training for Safeguarding Information
       Attachment C to PHN 2018-05- LHA Security
       Attachment D to PHN 2018-05 – Privacy and Security Brochure
2018-04 PHN 2018-04 Operating Reserve Augmentation and New Spending Thresholds
      Operating Reserve Request Form
2018-03 Changes to HAFIS Budget and Operating Statement Forms for LHAs with Solar Power Net Meter Credit Contracts
      Net Metering - Sample Operating Statement - PHN 2018-03
2018-02 FY2018 Budget Guidelines
      2018-02 Attachment A - Schedule of Net Meter Credit Savings
      2018-02 Attachment B - Budget Flexibility for Housing Authorities
2018-01 Executive Director Salary and Qualifications Schedule
      Frequently Asked Questions PHN 2018-01
      [This worksheet has been superseded. For current version, please refer to most recent published Executive Director Salary & Qualification Schedule] LHA Executive Director Salary Calculation Worksheet Tool v.1.2

2017

2017-27 Property Liability Insurance Rate 2017-2018
2017-26 Notice of Funding Availability Modernization To Independence Program
     ADDENDUM #1 Modernization to Independence (MTI) Program NOFA
     ADDENDUM #2 Modernization to Independence (MTI) Program NOFA
2017-25 Revised DHCD Guidelines for Executive Director Contracts
      EOHLC Mandatory Contract Cover Sheet
      EOHLC Contract for Employment for Executive Director Template
2017-24 Wage Match for State Housing Program Tenants
      Attachment - Income Asset Tax Match Authorization
      Attachment - Sample Notice to Tenants
      Attachment - Wage Match Acknowledgement Regarding Confidentiality of Information
2017-23 Housing Inquiries Due to Recent Hurricanes
2017-22 Proposed Amendments to Regulation 760 CMR 6.00 
2017-21 DHCD Guidelines for Local Housing Authority Hiring of Executive Director 
2017-20 FY18 Sustainability Initiative Program Update and LEAN Communication Requirements
2017-19 Capital Software Systems Training 
     CIP CPS and CIMS Overview Training Classes - Enrollment Packet - Sep - D
2017-18 DHCD Guidelines for At-Will Employment of Executive Director
        Mandatory Cover Sheet At Will - EOHLC
        Contract for ED At Will Employment
2017-17 New Application in Housing Applications; “Fiscal Year End Forms and Certifications
2017-16: Mandatory Data Reporting
2017-15 Tracking PMR Criteria in Real Time - New Feature Live in Housing Applications 
2017-14 Agreed Upon Procedures (AUP) In the Publishing Year  
2017-13 Clarification on Tenants Accounts Receivable 
2017-12 Regulations Update 760 CMR 4.00, 6.00, 47.00, and 63.00 
2017-11 Notice of Funding Availability for A Better Life (ABL) Planning Grants 
     Addendum To PHN 2017-11 Answers to frequently asked questions about the NOFA regarding planning grants for the A Better Life Program (ABL) 
     Addendum II PHN 2017-11 Application Deadline Extension for NOFA planning grants for the A Better Life Program (ABL)
2017-10 Clarifications to PHN 2017-03 on Emergency Pull-Cord Notification Systems
2017-09 AUP Common Findings And DHCD Procurement Dos and Don'ts 
2017-08 Regulations Update: 760 CMR 6:00: Occupancy Standards and Tenant Participation for State-Aided Housing- Withdrawal of Proposed Section 6:10 
2017-07 Regulations Update 760 CMR 11 Modernization and Development of State-Aided Public Housing 
2017-06 Clarification on Board Member Election 
2017-05 LHA Mandatory Board Member Training 
    LHA Training Step-by-Step Guide - attachment to PHN 2017-05
2017-04 Local Housing Authority Board Member Elections 
2017-03 Emergency Pull Cords/Light Systems 
2017-02 Regional Capital Assistance Team Advisory Board Election Results 
2017-01 REVISED FY2017 Local Housing Authority Budget Guidelines
    2017-01 Attachment A - Schedule of Net Meter Credit Savings
    2017-01 Attachment B - Bottom Line Budgeting for Housing Authorities with Retained Revenue
    2017-01 Attachment C - Schedule of Exemptions

2016

2016-41 DHCD Guidelines for Local Housing Authority Hiring of Executive Director - superceded by PHN 2017-21 (9/7/2017)
2016-40 DHCD Guidelines for Executive Director Contracts
     DHCD Mandatory Contract Cover Sheet - Attachment A to PHN 2016-40
     DHCD Contract for Employment for Executive Director Template - Attachment B to PHN 2016-40
2016-38 Property Liability Insurance Rate 2016-2017
2016-37 Guidance on Implementation of Changes in the Law Pertaining to Veterans
2016-36 Performance Management Review (PMR) Launch
2016-35 Changes to Procurement Laws and DHCD Policies
     DHCD Procurement Chart – Attachment to PHN 2016-35
2016-34 New Process Vacant Unit Funds
2016-33 New AIMM Program Rules and Application
2016-32 Superseded by 2016-37
2016-31 Regional Capital Assistance Team Advisory Board Elections 
2016-30 Revised Income Limits for Admission & FMRs for Continued Occupancy
     2016 Income Limits - attachment to PHN 2016-30
     Fair Market Rent '17 - attachment to PHN 2016-30
     FY2016 Massachusetts List of Counties - attachment to PNN 2016-30 
2016-29 Changes Pertaining to Veterans 
2016-28 FY 2017 Budget Guidelines 
     2016-28 Attachment A - Schedule of Net Meter Credit Savings
     2016-28 Attachment B - Bottom Line Budgeting for Housing Authorities with Retained Revenue
     2016-28 Attachment C - Schedule of Exemptions 
2016-27 Changes Pertaining to State Appointed Board Members
     State-Appointee Vacancy form – Attachment to PHN 2016-27
PHN 2016-26 Guidance on Protocol for Contacting Tenant Service Providers
     Authorization to Release Information for Elderly-Handicapped Public Housing - Attachment A to PHN 2016-26
     Massachusetts Aging and Disabilities Resource Consortia (ADRC) - Attachment B to PHN 2016-26
2016-25 Regulation Hearings
2016-24 Regional Dwelling Unit Inspection Trainings 08 03 2016
2016-23: Answers to Frequently Asked Questions about the ModPHASE NOFA
2016-22: Mandatory Data Reporting
2016-21: Notice of Funding Availability for Modernizing Public Housing and Supportive Elder Initiative
    attachment A- ModPHASE eligible list 6-20-16
    attachment B- ModPHASE Service providers Partnership Examples
    Attachment C- ModPHASE App
2016-20: DHCD Regional Board Commissioner Training
2016-19: Regional Capital Assistance Team (RCAT) Advisory Board Elections
2016-18: Preventative Maintenance Monthly Reminders
2016-17: Implementation of New On-Line Vacancy System
       Links to Go To Meeting Online Training Sessions
2016-16: Preparing for the PMR-LHA Annual Inspections and Work Order System
2016-15: Update on DHCD Risk Management and Insurance Programs for Massachusetts
2016-14: RCAT Program Guidelines
    attachment - PHN 2016-14 RCAT Program Guidelines
2016-13: Second Request - LHA Board Training Initiative Key Information Required
2016-12: New Budget Certification and Submission via Email
    attachment - Process    
    attachment - Budget Certification Form
2016-11: Contracting for Air Source Heat Pumps with LEAN Administrators   
    attachment- Design Guidelines ASHP
2016-10: Clarification of Agreed Upon Procedures (AUP) Financial Review
2016-09: Wage Match for State Housing Program Tenants
    attachment - Income Asset Tax Match Authorization  
    attachment - Sample Notice to Tenants
2016-08: Tenant Satisfaction Survey
2016-07: Updated Rolling Requests for Proposals - High Leverage Asset Preservation Program (HILAPP)
    attachment A - Application rolling April 2016
    attachment B - Eligible developments - April 2016
    attachment C - FAQs rolling April 2016
2016-06: Performance Management Review Preparation
2016-05: Accessible Unit Initiative for FY16
    attachment- Application for Accessible Unit Initiative for FY16
2016-04: Capital Software Systems Training PHN 2016-04
    attachment - CIP CPS and CIMS Overview Training Classes - Enrollment Packet - March - June 2016
2016-03: Local Housing Authority Board or Commissioners Contact Information Fields Added to Housing Applications Page
2016-02: Regional Capital Assistance Team (RCAT) Program Waivers
    attachment A - RCAT Waiver Application
2016-01: Public Housing Organizational Structure
    attachment- DHCD Public Housing Organizational Structure

DPHRA Public Housing Presentations
    ED Contracts MassNAHRO Spring Conference 2017
    AUP and PMR MassNAHRO Spring Conference 2017
    PMR Update Inspections and Work Orders MassNAHRO Spring Conference 2017
    DHCD Updates MassNAHRO Fall Conference 2016
    DHCD Vacancy System and Answers to Common Questions -MassNAHRO Fall Conference November 2016
    Maintaining Maintenance Work Orders -MassNAHRO Fall Conference November 2016
    Managing your Maintenance -MassNAHRO Fall Conference November 2016
    PMR and AUP -MassNAHRO Fall Conference November 2016
    RCAT UPDATE -MassNAHRO Fall Conference November 2016
    Rent Calculation Handouts -MassNAHRO Fall Conference November 2016
    Rent Determination -MassNAHRO Fall Conference November 2016 
    Procurement -MassNAHRO Fall Conference November 2016 
    DHCD Procurement Chart -MassNAHRO Fall Conference November 2016

 

Contact   for Public Housing Admin Notices

Phone

Please listen for phone menu options for EOHLC divisions

Kevin Connor, press secretary

Address

Main Office
100 Cambridge St, Suite 300, Boston, MA 02114

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